How we spend public money

Where our money goes

The National Archives is the UK government’s official archive. We are guardians of some of the most iconic national documents dating back over 1,000 years.

We give detailed guidance to government departments and the public sector on information management and advise others about the care of historical archives. Our role is to collect and secure the future of the record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible.

Find out how we spend our money, where we receive funding, what income we generate, and how this compares with last year’s spending and income with the diagrams and data below. This information is updated on a yearly basis.

Diagram showing our funding, spending and income in 2019–20 (PDF, 0.46 MB)

Diagram showing our funding, spending and income in 2018–19 (PDF, 0.08 MB)

Diagram showing our funding, spending and income in 2017–18 (PDF, 0.09 MB)

Diagram showing our funding, spending and income in 2016–17 (PDF, 0.19 MB)

Diagram showing our funding, spending and income in 2015–16 (PDF, 0.42 MB)

Items of spend over £10,000

Details of supplier payments for individual invoices exceeding £10,000 are shown here. These details are updated monthly. See the document below for an explanation of monthly spend.

Explanation of monthly spend (Word, 25 KB)

April 2020 to March 2021

October 2020 (CSV, 0.02 MB)

September 2020 (CSV, 0.05 MB)

August 2020 (CSV, 0.01 MB)

July 2020 (CSV, 0.02 MB)

June 2020 (CSV, 0.01 MB)

May 2020 (CSV, 0.02 MB)

April 2020 (CSV, 0.03 MB)

April 2019 to March 2020

March 2020 (CSV, 0.02 MB)

February 2020 (CSV, 0.01 MB)

January 2020 (CSV, 0.04 MB)

December 2019 (CSV, 0.01 MB)

November 2019 (CSV, 0.01 MB)

October 2019 (CSV, 0.01 MB)

September 2019 (CSV, 0.01 MB)

August 2019 (CSV, 0.01 MB)

July 2019 (CSV, 0.02 MB)

June 2019 (CSV, 0.02 MB)

May 2019 (CSV, 0.02 MB)

April 2019 (CSV, 0.01 MB)

Government Procurement Card spend – transactions over £500

The National Archives is publishing all Government Procurement Card (GPC) spend for all staff that hold GPCs.

The data published includes transactions for goods and services costing over £500. This data will be published on a monthly basis.

April 2020 to March 2021

GPC spend for September 2020 (CSV, 0.01 MB)

GPC spend for August 2020 (CSV, 0.01 MB)

GPC spend for July 2020 (CSV, 0.01 MB)

GPC spend for June 2020 (CSV, 0.01 MB)

GPC spend for May 2020 (CSV, 0.01 MB)

GPC spend for April 2020 (CSV, 0.01 MB)

April 2019 to March 2020

GPC spend for March 2020 (CSV, 0.01 MB)

GPC spend for February 2020 (CSV, 0.01 MB)

GPC spend for January 2020 (CSV, 0.01 MB)

GPC spend for December 2019 (CSV, 0.01 MB)

GPC spend for November 2019 (CSV, 0.01 MB)

GPC spend for October 2019 (CSV 0.01 MB)

GPC spend for September 2019 (CSV 0.01 MB)

GPC spend for August 2019 (CSV 0.01 MB)

GPC spend for July 2019 (CSV 0.01 MB)

GPC spend for June 2019 (CSV 0.02 MB)

GPC spend for May 2019 (CSV 0.01 MB)

GPC spend for April 2019 (CSV 0.01 MB)

Grant funding

The National Archives has agreed to pay a grant of £45,750 to support a number of initiatives to benefit the archives sector in 2018–2019:

  • Community Archives Group
  • Accreditation
  • Volunteering
  • Training (Emotional Support)
  • Archives Card

Senior civil service salaries

The bottom of the band for grade SCS1 is £70,000 and The National Archives has two members of staff earning more than this figure. This does not include directors.

Please open the documents below to view the salaries, pension entitlements and any taxable benefits in kind of the Chief Executive, Directors and Non-Executive Directors. This information (which is updated on an annual basis), is also available on data.gov.uk.

April 2019 to March 2020

Directors’ salaries in 2019-20 (PDF, 0.23 MB)

April 2018 to March 2019

Directors’ salaries in 2018–19 (PDF, 0.23 MB)

Directors’ expenses

These documents show all expenses claimed by our directors. All travel was in economy class. This information is updated on a quarterly basis.

The summary for each director includes transport, hotel and subsistence costs.

April 2020 to March 2021

Directors’ expenses in 2020-21 (0.05 MB)

April 2019 to March 2020

Directors’ expenses in 2019–20 (0.04 MB)

Public Contracts Regulations 2015 – Payment performance

Under r113 of the Public Contracts Regulations 2015, statutory guidance is provided for contracting authorities and suppliers on paying undisputed invoices in 30 days down the supply chain. The tables below provide information on the percentage of invoices paid by The National Archives within 30 days.  This information is updated on a quarterly basis.

April 2020–March 2021 (CSV, 0.01 MB)

April 2019–March 2020 (CSV, 0.01 MB)

April 2018–March 2019 (CSV, 0.01 MB)

April 2017–March 2018 (CSV, 0.02 KB)

April 2016–March 2017 (CSV, 7 KB)

April 2015–March 2016 (CSV, 1 KB)