How we spend public money

Where our money goes

The National Archives is the UK government’s official archive. We are guardians of some of the most iconic national documents dating back over 1,000 years.

We give detailed guidance to government departments and the public sector on information management and advise others about the care of historical archives. Our role is to collect and secure the future of the record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible.

Items of spend

Details of supplier payments for individual invoices are shown here. These details are updated monthly. From 2025-26, only individual invoices over £25,000 are published.

Government Procurement Card spend – transactions over £500

The National Archives is publishing all Government Procurement Card (GPC) spend for all staff that hold GPCs.

The data published includes transactions for goods and services costing over £500. This data will be published on a monthly basis.

April 2025 – March 2026

GPC spend for October 2025 (CSV, 0.01 MB)

GPC spend for September 2025 (CSV, 0.01 MB)

GPC spend for August 2025 (CSV,361KB)

GPC spend for June 2025 (CSV, 0.01 MB)

GPC spend for May 2025 (CSV, 0.01 MB)

GPC spend for April 2025 (CSV, 0.01 MB)

April 2024 – March 2025

GPC spend for March 2025 (CSV, 0.01 MB)

GPC spend for February 2025 (CSV, 0.01 MB)

GPC spend for January 2025 (CSV, 0.01 MB)

GPC spend for December 2024 (CSV, 0.01 MB)

GPC spend for November 2024 (CSV, 0.01 MB)

GPC spend for October 2024 (CSV, 0.02 MB)

GPC spend for September 2024 (CSV, 0.02 MB)

GPC spend for August 2024 (CSV, 0.02 MB)

GPC spend for July 2024 (CSV, 0.02 MB)

GPC spend for June 2024 (CSV, 0.01 MB)

GPC spend for May 2024 (CSV, 0.02 MB)

GPC spend for April 2024 (CSV, 0.02 MB)

April 2023 – March 2024

GPC spend for March 2024 (CSV, 0.01 MB)

GPC spend for February 2024 (CSV, 0.01 MB)

GPC spend for January 2024 (CSV, 0.01 MB)

GPC spend for December 2023 (CSV, 0.01 MB)

GPC spend for November 2023 (CSV, 0.01 MB)

GPC spend for October 2023 (CSV, 0.01 MB)

GPC spend for September 2023 (CSV, 0.01 MB)

GPC spend for August 2023 (CSV, 0.01 MB)

GPC spend for July 2023 (CSV, 0.01 MB)

GPC spend for June 2023 (CSV, 0.01 MB)

GPC spend for May 2023 (CSV, 0.01 MB)

GPC spend for April 2023 (CSV, 0.01 MB)

April 2022 – March 2023

GPC spend for March 2023 (CSV, 0.01 MB)

GPC spend for February 2023 (CSV, 0.01 MB)

GPC spend for January 2023 (CSV, 0.01 MB)

GPC spend for December 2022 (CSV, 0.01 MB)

GPC spend for November 2022 (CSV, 0.01 MB)

GPC spend for October 2022 (CSV, 0.01 MB)

GPC spend for September 2022 (CSV, 0.01 MB)

GPC spend for August 2022 (CSV, 0.01 MB)

GPC spend for July 2022 (CSV, 0.01 MB)

GPC spend for June 2022 (CSV, 0.01 MB)

GPC spend for May 2022 (CSV, 0.01 MB)

GPC spend for April 2022 (CSV, 0.01 MB)

April 2021 to March 2022

GPC spend for February 2022 (CSV, 0.01 MB)

GPC spend for January 2022 (CSV, 0.01 MB)

GPC spend for December 2021 (CSV, 0.01 MB)

GPC spend for November 2021 (CSV, 0.01 MB)

GPC spend for October 2021 (CSV, 0.01 MB)

GPC spend for September 2021 (CSV, 0.01 MB)

GPC spend for August 2021 (0.0 MB)

GPC spend for July 2021 (CSV, 0.01 MB)

GPC spend for June 2021 (CSV, 0.01 MB)

GPC spend for May 2021 (CSV, 0.01 MB)

GPC spend for April 2021 (CSV, 0.01 MB)

April 2020 to March 2021

GPC spend for March 2021 (CSV, 0.01 MB)

GPC spend for February 2021 (CSV, 0.01 MB)

GPC spend for January 2021 (CSV, 0.01 MB)

GPC spend for December 2020 (CSV, 0.01 MB)

GPC spend for November 2020 (CSV, 0.01 MB)

GPC spend for October 2020 (CSV, 0.01 MB)

GPC spend for September 2020 (CSV, 0.01 MB)

GPC spend for August 2020 (CSV, 0.01 MB)

GPC spend for July 2020 (CSV, 0.01 MB)

GPC spend for June 2020 (CSV, 0.01 MB)

GPC spend for May 2020 (CSV, 0.01 MB)

GPC spend for April 2020 (CSV, 0.01 MB)

Chief Executive’s hospitality, expenses, and meetings

These documents show hospitality, expenses, and external meetings in relation to the Chief Executive. This information is updated on a quarterly basis.

April 2025 to March 2026

Chief Executives expenses July to September 2025 (CVS, 0.03 MB)

Chief Executive’s expenses for April to June 2025 (CSV, 0.01 MB)

Chief Executive’s external meetings from July – September 2025 (DOC, 0.02 MB)

April 2024 to March 2025

Hospitality for Chief Executive in 2024–25 (CSV, 0.01 MB)

Chief Executive’s expenses for January to March 2025 (CSV, 0.01 MB)

Chief Executive’s expenses for October to December 2024 (CSV, 0.01 MB)

Chief Executive’s external meetings from October to December 2024 (DOCX, 0.03 MB)

Chief Executive’s external meetings from July to September 2024 (CSV, 0.03 MB)

Financial bonuses to staff

These documents show what bonuses have been paid to our staff.

Staff financial bonuses 2024-5 (CVS, 0.03MB)

Staff financial bonuses 2023-4 (CVS, 0.03MB)

Public Contracts Regulations 2015 – Payment performance

Under r113 of the Public Contracts Regulations 2015, statutory guidance is provided for contracting authorities and suppliers on paying undisputed invoices in 30 days down the supply chain. The tables below provide information on the percentage of invoices paid by The National Archives within 30 days. This information is updated on a quarterly basis.