How we spend public money

Where our money goes

The National Archives is the UK government’s official archive.  We are guardians of some of the most iconic national documents dating back over 1,000 years.

We give detailed guidance to government departments and the public sector on information management and advise others about the care of historical archives. Our role is to collect and secure the future of the record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible.

Find out how we spend our money, where we receive funding, what income we generate, and how this compares with last year’s spending and income with the diagrams and data below. The data is also provided in a CSV format to enable reuse.

Diagram showing our funding, spending and income in 2015-16 (PDF, 421 KB)

April 2013 – March 2014

Financial Spend and Income in 2012-13 compared with last year (XLS, 1.7 MB)

Non-consolidated performance related payments

Information on the Ministry of Justice’s website shows non-consolidated performance related payments (NCPRPs) awarded to staff in the Ministry of Justice and its agencies.

These details include in-year performance related payments awarded in the financial year 2012-2013 and end-year performance payments awarded for the 2013-2014 performance year which were paid after 1 April 2014.

See the non-consolidated performance related payments on the Ministry of Justice’s website.

Online System for Central Accounting and Reporting (OSCAR) spending data

OSCAR is used by the Treasury to collect financial data from across the public sector. The data is used for fiscal management, producing Parliamentary Supply Estimates and public expenditure statistics, preparing Whole of Government Accounts and meeting data requirements of the Office for National Statistics.

This spreadsheet gives the most recent actual and forecast income and expenditure for the current financial year that The National Archives has submitted to Treasury. The data is also provided in a CSV format to enable reuse.

OSCAR spending data (CSV, 7 KB)
OSCAR spending data (XLS, 37 KB)

Items of spend over £10,000

Details of supplier payments for individual invoices exceeding £10,000 are shown here. These details are updated monthly. See the document below for an explanation of monthly spend.

Explanation of monthly spend (DOC, 25 KB)

April 2015 – March 2016

September 2015  (CSV, 2.57 KB)

August 2015  (CSV, 3.08 KB)

July 2015 (CSV, 5.81 KB)

June 2015 (CSV, 3 KB)

May 2015 (CSV, 30 KB)

April 2015 (CSV, 12 KB)

April 2014 – March 2015

March 2015 (CSV, 6 KB)

February 2015 (CSV, 3 KB)

January 2015 (CSV, 3 KB)

December 2014 (CSV, 4 KB)

November 2014 (CSV, 4 KB)

October 2014 (CSV, 7 KB)

September 2014 (CSV, 7 KB)

August 2014 (CSV, 6 KB)

July 2014 (CSV, 5 KB)

June 2014 (CSV, 6 KB)

May 2014 (CSV, 4 KB)

April 2014 (CSV, 11 KB)

Government Procurement Card Spend – transactions over £500

The National Archives is publishing all Government Procurement Card (GPC) spend for all staff that hold GPCs.

The data published includes transactions for goods and services costing over £500.  This data will be published on a monthly basis

April 2015 – March 2016

GPC spend for August 2015 (CSV, 6.25 KB)

GPC spend for July 2015 (CSV, 8.03 KB)

GPC spend for June 2015 (CSV, 7.66 KB)

GPC spend for May 2015 (CSV, 7 KB)

GPC spend for April 2015 (CSV, 6 KB)

Salaries over £58,200

£58,200 is the base of the first salary band for senior civil servants.

Fifteen members of staff, other than members of the senior civil service, earn salaries over £58,200.

Please open the document below to view the salaries, pension entitlements and any taxable benefits in kind of the Chief Executive, Directors and Non-Executive Directors during 2014-2015. The tables are taken from the 2014-2015 Annual Report published in July 2015. The data is also provided in a CSV format to enable re-use.

April 2014 – March 2015

Directors’ salaries in 2014-15 (CSV, 0.00 MB)

Directors’ salaries in 2014-15 (XLS, 0.04 MB)

April 2013 – March 2014

Directors’ salaries in 2013-14 (CSV, 40 KB)

Directors’ salaries in 2013-14 (XLS, 3 KB)

Directors’ expenses

These documents show all expenses claimed by our directors.  All travel was in economy class.

The summary for each director includes transport, hotel and subsistence costs. The data is also provided in a CSV format to enable reuse.

April 2014 – March 2015

Directors’ expenses 2014-2015 (XLS, 74 KB)

Directors’ expenses 2014-15 (CSV, 8 KB)

Exceptions to the spending freeze

The government introduced an approach to cut costs and waste in central government operations in order to help tackle the budget deficit and protect essential jobs and services on the frontline.

Five key areas of spend have been affected, with freezes on:

  • any ICT spend above £5 million, and specifically any ICT spend over £1 million on systems that support administration including finance, HR or procurement
  • all new advertising and marketing spend. Only essential campaigns are allowed
  • any consultancy spend over £20,000
  • Civil Service recruitment, except in important front line and business critical areas
  • the signing of any new property leases or lease extensions unless they are approved centrally

The exceptions to the spending freeze for The National Archives from July 2010 are as follows:

The data is also provided in a CSV format to enable reuse.

Exceptions to the moratoria (XLS, 37 KB)

Exceptions to the moratoria (CSV, 8 KB)

Public Contracts Regulations 2015 – Payment performance 2015 – 2016

Under r113 of the Public Contracts Regulations 2015, statutory guidance is provided for contracting authorities and suppliers on paying undisputed invoices in 30 days down the supply chain. The below tables provide information on the percentage of invoices paid by The National Archives within 30 days.

April 2015 – March 2016 (CSV, 1 KB)