How we spend public money

Where our money goes

The National Archives is the UK government’s official archive. We are guardians of some of the most iconic national documents dating back over 1,000 years.

We give detailed guidance to government departments and the public sector on information management and advise others about the care of historical archives. Our role is to collect and secure the future of the record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible.

Find out how we spend our money, where we receive funding, what income we generate, and how this compares with last year’s spending and income with the diagrams and data below. The data is also provided in a CSV format to enable reuse.

Diagram showing our funding, spending and income in 2018-19 (PDF)

Diagram showing our funding, spending and income in 2017-18 (PDF, 0.09MB)

Diagram showing our funding, spending and income in 2016-17 (PDF, 0.19MB)

Diagram showing our funding, spending and income in 2015-16 (PDF, 421 KB)

Items of spend over £10,000

Details of supplier payments for individual invoices exceeding £10,000 are shown here. These details are updated monthly. See the document below for an explanation of monthly spend.

Explanation of monthly spend (DOC, 25 KB)

April 2017 – March 2018

April 2018 (CSV)

April 2017 – March 2018

April 2017 (CSV)

May 2017 (CSV, 0.01MB)

June 2017 (CSV, 0.06MB)

July 2017 (CSV, 0.04 MB)

August 2017 (CSV, 0.04 MB)

September 2017 (CSV, 0.01 MB)

October 2017 (CSV, 0.01 MB)

November 2017 (CSV, 0.01 MB)

December 2017 (CSV. 0.01 MB)

January 2018 (CSV, 0.01 MB)

February 2018 (CSV, 0.01MB)

March 2018 (CSV, 0.01MB)

April 2016 – March 2017

March 2017 (CSV)

February 2017 (CSV)

January 2017 (CSV)

December 2016 (CSV)

November 2016 (CSV)

October 2016 (CSV)

September 2016 (CSV)

August 2016 (CSV)

July 2016 (CSV)

June 2016 (CSV)

May 2016 (CSV)

April 2016 (CSV)

April 2015 – March 2016

March 2016 (CSV)

February 2016 (CSV)

January 2016 (CSV)

December 2015 (CSV)

November 2015 (CSV, 8 KB)

October 2015 (CSV, 4 KB)

September 2015  (CSV, 2.57 KB)

August 2015  (CSV, 3.08 KB)

July 2015 (CSV, 5.81 KB)

June 2015 (CSV, 3 KB)

May 2015 (CSV, 30 KB)

April 2015 (CSV, 12 KB)

April 2014 – March 2015

March 2015 (CSV, 6 KB)

February 2015 (CSV, 3 KB)

January 2015 (CSV, 3 KB)

December 2014 (CSV, 4 KB)

November 2014 (CSV, 4 KB)

October 2014 (CSV, 7 KB)

September 2014 (CSV, 7 KB)

August 2014 (CSV, 6 KB)

July 2014 (CSV, 5 KB)

June 2014 (CSV, 6 KB)

May 2014 (CSV, 4 KB)

April 2014 (CSV, 11 KB)

Government Procurement Card spend – transactions over £500

The National Archives is publishing all Government Procurement Card (GPC) spend for all staff that hold GPCs.

The data published includes transactions for goods and services costing over £500.  This data will be published on a monthly basis.

April 2017 – March 2018

April 2014 – March 2015

Grant funding

In 2016, The National Archives funded a number of worthwhile projects.

In February 2017, The National Archives also signed an agreement with the Archives and Records Association (ARA) approving a grant of £44,200 to support a number of initiatives to benefit the archives sector in 2017-2018. The grant will support the following areas of work:

  • Community Archives and Heritage Group – support for the conference and development work provided by this Group
  • Accreditation peer reviewers – training programme for Accreditation peer reviewers, who support the Accreditation assessment process
  • Volunteering – support for ARA’s programme of development work for volunteering in the archives sector

Senior civil service salaries

The bottom of the band for grade SCS1 is £64,000, and The National Archives has five members of staff earning more than this figure. This does not include National Archives directors.

Please open the documents below to view the salaries, pension entitlements and any taxable benefits in kind of the Chief Executive, Directors and Non-Executive Directors. The data is also provided in a CSV format to enable re-use.

April 2016 – March 2017

April 2015 – March 2016

April 2014 – March 2015

April 2013 – March 2014

Directors’ expenses

These documents show all expenses claimed by our directors.  All travel was in economy class.

The summary for each director includes transport, hotel and subsistence costs. The data is also provided in a CSV format to enable reuse.

April 2017 – March 2018

April 2016 – March 2017

April 2015 – March 2016

April 2014 – March 2015

Public Contracts Regulations 2015 – Payment performance

Under r113 of the Public Contracts Regulations 2015, statutory guidance is provided for contracting authorities and suppliers on paying undisputed invoices in 30 days down the supply chain. The below tables provide information on the percentage of invoices paid by The National Archives within 30 days.

April 2017 – March 2018 (CSV, 0.02 KB)

April 2016 – March 2017 (CSV, 7 KB)

April 2015 – March 2016 (CSV, 1 KB)