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This guidance is aimed at records managers and financial managers in government. It covers the following categories of financial records: bank accounts, expenditures, ledgers, receipts and revenue, salaries and related documents, stores and services, other accountable financial documents.
This guidance describes eight common outcomes that if delivered will ensure the value of digital information, and the benefits of managing it, are realised.
Guidance leaflet on how to care for books
Guidance leaflet on how to care for photographs
Guidance leaflet on how to care for prints, drawings and watercolours
Guidance on change management for digital continuity senior responsible owners
Application form for closure of digital records at transfer.
Best practice guidelines for archivists and records managers regarding the Data Protection Act 1998.
Use our web pages to find out more about ensuring your valuable digital information remains usable over time.
Guidance on digital continuity for change managers
A glossary of terms used within digital continuity guidance
Guidance on digital continuity in ICT services procurement and contracts
Guidance explaining how digital continuity supports forensic readiness and how to manage the digital continuity of forensic assets
This document sets out The National Archives' standards and requirements for the digitisation of analogue records from initial scanning through to delivery of the images for preservation, including The National Archives' scanned image specification. Government departments who wish to digitise any of their paper records should follow the processes set out in this document.
Understanding what information to keep and disposing of information that is no longer needed is an important part of effective information management - these web pages offer an introduction.
Guide to the file profiling tool, DROID (Digital Record Object IDentification)
Guidance on embedding digital continuity within the management of information
This guidance is aimed at Heads of IT. It will help you to ensure all the component parts that make up your IT environment work together to maintain the digital continuity of your information.
This guidance will enable you to evaluate file formats from a digital continuity perspective and employ various strategies to maintain the continuity of your digital information.
This guidance will help you to understand the process of file format conversion, and will help you to understand why, when and how to convert file formats.
Guidance on the immediate action to take to prevent mould growth or physical distortion if your documents, books or photographs are wet following an accident or flood
This piece of guidance focuses on understanding the information your organisation holds and how it needs to be used to support your business. Developing this understanding will support you in effectively managing your information assets through change.
This guidance supports Chief Information Officers (CIOs) and Chief Technology Officers (CTOs) to embed digital continuity into the organisation’s Information Technology (IT) strategy.
Guidance for information asset owners on making sure that action is taken to manage the digital continuity of information assets
This guidance is aimed at Departmental Record Officers and staff in central government departments and agencies who handle records relating to the management of information. It is unlikely that any information management records will be selected for permanent preservation.
This guidance is aimed at Departmental Record Officers, Finance Directors and Internal Audit staff. It covers all internal audit records no longer required for business purposes, which are subject to a formal appraisal process to determine whether they fall within the criteria of selection for permanent preservation.
This White Paper uses ITIL® service management best practices to explain the principles of providing services to business customers that are fit for purpose, stable and reliable. It is complementary guidance to ITIL® on digital continuity.
This best practice handbook relates to the need to ensure that official paper and electronic records and informally held information and knowledge are transferred to receiving departments as soon as possible.
This guidance provides a high level guide to the steps you can take to manage digital continuity. It assumes a basic understanding of what digital continuity means.
Digital continuity loss is experienced in five ways – you can't find, open, work with, understand or trust the information you have. This guidance is
aimed at anyone who has experienced a digital continuity loss and wants to understand why and how that loss happened, how they can resolve the problem and how they might avoid it happening again.
The purpose of this guidance is to demonstrate how an organisation can improve the management of records within their file systems.
This document follows on from the companion guidance Identifying Information Assets and Understanding Business Requirements. This guidance will enable
you to complete stage 2 of managing digital continuity: mapping these information assets to their technical dependencies.
This guidance will help you prepare for migrating information between Electronic Document and Record Management Systems (EDRMS) and focuses on maintaining the continuity of your information.
Guidelines on preparing records for transfer to The National Archives and approved places of deposit.
This guidance is aimed at Departmental Record Officers and staff in press offices or public relations/communications units of government departments and agencies. It covers records in all media generated by press offices and related functional areas.
The following guidance is aimed at Departmental Record Officers and their staff and also staff in government departments and agencies who have responsibilities for project management. It covers records in all media generated by all kinds of projects.
This guidance provides you with practical information and support to help you assess and manage risks to digital continuity.
This guidance describes the technical factors that should be considered when establishing policies and procedures for managing the digital records of an inquiry, to
reduce the cost and impact of the operational management of the records in support of the inquiry, and to safeguard the Public Record for the future.
This checklist helps test that your information asset meets your users’ needs to find, open, work with, understand and trust the information it contains.
The Information Asset Owner (IAO) is a mandated role, and the individual appointed is responsible for ensuring that specific information assets are handled and managed appropriately.
This guidance will help you to understand your responsibilities with regards to digital continuity and will enable you to ensure this information risk is managed effectively in your organisation.
This form must accompany digital records being transferred to The National Archives.
This piece of guidance is a high level introduction to digital continuity – what it is, why it's important and why it's relevant to you and your organisation. It also contains an overview of how you can better manage it, and what your next steps could be.
Guidance on how to install and use the DROID (Digital Record Object IDentification) tool to profile file formats
This guidance will help you to: understand the benefits of having information that’s fit for purpose; understand the benefits associated with the process of managing digital continuity; and put together a business case for managing digital continuity in your organisation.