This is the process of preparing records for permanent preservation. For paper records it includes creating descriptions and physically preparing the files for transfer. For digital records it includes generating metadata and preparing digital files for transfer. Preparation for transfer is an important step which must be completed in accordance with The National Archives’ guidelines – it is a necessary part of ensuring the long-term survival and preservation of the records.
The process applies equally to bodies that transfer to a place of deposit. Bear in mind that places of deposit will have their own cataloguing and metadata standards and conventions.
Please see additional guidance on generating metadata for digital records and preparing digital files for transfer.
This describes what departments should do to prepare records for permanent preservation.
This covers how departments list and describe the records they are transferring to The National Archives and places of deposit.
Bear in mind that places of deposit will have their own cataloguing and metadata standards and conventions.
Departments and other public record bodies which transfer records either to The National Archives or a place of deposit must ensure that the records have been prepared for transfer in accordance with The National Archives' preparation guidelines.
Cataloguing is the process of writing a description for the records that you are transferring.