Retaining Archive Service Accreditation

Accredited archive services must demonstrate that they continue to meet the standard to retain accredited status. They should notify their home nation assessor body promptly about any significant changes to core elements, for example changes around staffing, premises or opening hours.

Review Stage (three years post-award)

Accredited archive services are required to complete the review stage for Archive Service Accreditation three years after the initial award. This is an opportunity for the archive service to inform their home nation assessor body about:

  • progress against required actions or improvement actions outlined in the feedback to their initial application
  • any other developments in their archive service since the award of Archive Service Accreditation

The home nation assessor body will contact the archive service with details of how to complete their review stage application at least six months prior to the required date of submission for renewal.  The application process is made via the online application system.

A copy of the three year check in form is available here:

Application form for renewal of Archive Service Accreditation (for reference only) (PDF, 0.30MB)

Ffurflen Gais Adolygu’r Gwasanaeth Archifau Achrededig (PDF, 0.34MB)

Re-application for Archive Service Accreditation (six years post award)

Accredited archive services are required to make a new full application for Archive Service Accreditation six years after the initial award to retain accredited status.  The home nation assessor body will contact the archive service in advance of their re-application.

Removal of Archive Service Accreditation

The Archive Service Accreditation Committee can remove the award of accredited status from an archive service under a number of circumstances, such as if:

  • an archive service fails to complete the interim review stage of Archive Service Accreditation
  • an archive service fails to complete the re-application process for Archive Service Accreditation
  • changes within the archive service means that the archive service no longer meets the eligibility criteria

Extraordinary circumstances under which the removal of accredited status will be considered by the Committee beyond the internal rules of the Accreditation Programme itself, for example: actions at an institutional level identified by, or referred to the Committee or one of its Panels as a clear contravention of the Archives and Records Association (UK&Ireland) Code of Conduct; institutional failure to maintain the archive service’s responsibility to the integrity and condition of its archive collections and declared interest of collecting interest.

The full statement on the removal of accredited status can be found here.