Government organisations may need to produce certain publications in languages other than English. If a publication affects people in Wales there may be an obligation to produce a Welsh language version.
Government organisations are also bound by the Equality Act 2010 to ensure their services and products, including publications, are accessible.
A publication’s content and intended audience could affect publishing formats. For example, is a document likely to generate a request for a version in another format? In some cases the answer might be to publish specific alternative formats by default.
Examples of alternative formats:
- Easy Read versions, print and web
- Large print
- Braille version
- British Sign Language video
- Audio version
- Open text format
All PDFs published on government websites need to meet accessibility requirements set by the Government Digital Service.
A tagged PDF document can also partly meet the need for:
- Large print (as the pages can be scaled to preference on screen)
- Audio (as Adobe Acrobat Reader allows all suitable PDFs to be ‘read out loud’)
Further sources of information: