Step 5: Live on Discovery

Once transfer of the digital records to TNA is complete, the Digital Preservation Team will prepare them for ingest. Records and metadata should not be deleted until they are displayed on our catalogue, Discovery, even if successfully transferred to The National Archives.

After they have passed ingest, the records are uploaded into the catalogue, Discovery, where they will be made accessible. If a record is closed, users can submit an FOI request via the button displayed with the catalogue entry to request access.

Examples of what transferred records look like can be seen below:

Open record: BT 31/2/Z

Closed record: JA 418/22/Z

When viewing these records note how the metadata is used to provide context to the records, that is title, description, date, arrangement, file path. This information is displayed on the catalogue to allow researchers to search, browse and ultimately find the records they are looking for.