‘Parliamentary paper’ is a term used to describe a document which is laid before Parliament. Over the course of a year around 650 to 700 parliamentary papers are produced, with most government organisations producing at least one paper per year. There are three categories of parliamentary papers covered by this guidance:
- Command Papers
- House of Commons Papers
- Un-numbered Act Papers
The National Archives is responsible for ensuring that services for the production of these documents are available to government organisations. The services are currently provided through a cross-government contract, managed by the Crown Commercial Service.
Numbered Command Papers
The requirements for Command (Cm) Papers are set by The National Archives.
Cm Papers are documents that set out major government initiatives, the content of which will be of interest to Parliament. Papers are laid nominally by command of the Sovereign, but in practice by a Government Minister. The term Command Paper derives from the original wording carried on documents: ‘Presented to Parliament by Command of His/Her Majesty’. Over time this wording has evolved, but the original wording is still used on a small number of documents. Cm Papers form part of a continuous numbered series and cover a wide range of subject areas.
Typically they include the following:
- major policy proposals (‘white papers’)
- consultation documents (‘green papers’)
- government responses to consultations
- post-legislative assessments
- independent reviews may also be published as Cm Papers if it is expected that they will generate a large amount of media and public interest
- government responses to select committees
- certain departmental reports (not resource accounts)
- certain departmental reviews
- draft bills
- reports of inquiries that are not to be published as House of Commons Papers may be published as Cm Papers
Why is publishing as a Command Paper important?
Publication of major government proposals and initiatives supports the democratic process and helps to ensure that government is transparent in its decision making. This is particularly the case where the issues raised could result in legislation or impact on public finances.
Publishing documents that can be easily accessed and have been produced to known standards ensures that MPs, citizens and businesses can engage with, and scrutinise, the work of government.
The Cm Paper series provides a continuous record of government thinking since mid-nineteenth century and is an invaluable resource for researchers.
If the content of a report meets any of the criteria listed under Command Paper requirements then it should be published as a numbered Cm Paper.
Un-numbered Command Papers
The vast majority of Cm Papers are numbered. However, there are a few Cm Papers that are un-numbered. The most significant examples are explanatory memoranda to statutory instruments. Other than the examples below, it is not usually appropriate to publish important documents as un-numbered Cm Papers.
Examples of un-numbered Command Papers include:
- contingent liability minutes
- Treasury minutes concerning remission of outstanding debt, departmental minutes (regarding gifts to foreign countries, for example)
- explanatory memoranda to treaties (which are themselves laid as numbered Command Papers)
- reports of non-governmental bodies where government or Parliament has a major interest (such as the BBC’s annual report and accounts)
House of Commons Papers
House of Commons (HC) Papers are parliamentary papers that have to be laid before Parliament. Most government-produced HC Papers are laid in response to a statutory requirement. HC Papers include departmental annual reports and accounts, and the Budget. Statutory inquiry reports and other reviews may also be published as HC Papers.
HC Papers form part of a numbered series that is administered by the Journal Office in the House of Commons. The specific format and laying requirements of the HC Paper series are overseen by the Journal Office. HC Papers are covered by parliamentary privilege.
The Journal Office’s detailed guidance on HC and un-numbered Act Papers is available on the Parliament website. Requests for HC numbers and other queries can be submitted to the Journal Office via email to JOURNALOFFICE@parliament.uk or by calling 020 7219 3361/3252.
The final decision on whether a document can be published as a HC Paper rests with the Journal Office. If you are unclear as to whether a paper should be an HC Paper, you should seek advice from your organisation’s legal advisers before you contact the Journal Office.
If required, some HC Papers can also be presented to the House of Lords by Command if ‘Parliament’ is replaced with ‘House of Lords’ in the standard Command Paper presentation line. You should check with your parliamentary unit if this is a possibility.
Un-numbered Act Papers
Also known as ‘Act Papers’, these are documents that must be laid before Parliament by statute but do not form part of the numbered series of HC Papers. The Journal Office defines the requirements for Act Papers, which, unlike HC Papers, are not subject to parliamentary privilege. You can obtain advice from the Journal Office on whether a document should be published as an un-numbered Act Paper.