A range of services are provided under contract to help government organisations ensure that their parliamentary papers are produced to the required standard.
Services for the production and distribution of parliamentary papers are provided through Lot 1 of the Managed Print and Digital Solutions Framework RM3785 (framework), let to the APS Group, which can be contacted at firstname.lastname@example.org or 0203 957 5333.
The framework is managed on behalf of government by the Crown Commercial Service (CCS). Any queries regarding the framework, service quality or costs should be sent to the CCS at email@example.com.
Managed Print and Digital Solutions Framework (Lot 1)
The framework came into effect in December 2016 and provides services for parliamentary papers. Lot 1 of the framework must be used for parliamentary papers from 1 August 2017.
Organisations do not need to use Lot 1 of the framework to design or print parliamentary papers. However, if Lot 1 is not used to print a HC or CP Paper, the ‘distribution-management’ service must be used instead (see below).
To access the framework, organisations must have completed a call-off contract. Information on completing the call-off contract, framework costs, and practical details of moving to the framework can be obtained from the CCS firstname.lastname@example.org or framework provider email@example.com.
Are print copies still required?
Print copies of parliamentary papers must be produced for laying and for any other requirements including those set by HM Treasury, organisations’ parent departments, or select committees.
Print copies are also required by Parliament for Members and Peers. Where Lot 1 of the framework has been used by an organisation to print their documents, the supplier will produce Parliament’s print copies at no cost to the organisation. These copies are separate to the copies required for laying.
If Lot 1 has not been used for print, organisations must supply their document’s print copies to the Lot 1 supplier for onward delivery into Parliament. The supplier will advise the number of print copies required. See the ‘distribution-management’ option below for further information on the steps required when the supplier’s print services are not used.
As a minimum, the distribution-management service must be used for HC and CP Papers.
These services are optional for unnumbered Act Papers and unnumbered Command Papers, but organisations may find the additional support useful.
Production and distribution services
The production and distribution services provided under the framework include:
- expert advice about papers’ production and distribution specifications and processes
- provision of quotations and timelines
- provision and assurance of publication furniture including an ISBN, CCS ID number and copyright statement
- publication furniture proofing
- managing proofing and sign-off of content
- demand management of print copy quantities
- print management
- provision of copies of print-ready PDFs and web-optimised PDFs
- facilitation of the delivery of print copies for Parliament
- bibliographic and information services
- access to other services, such as typesetting, design, proof reading, reprints and services to correct papers
The ‘distribution-management’ option
If an organisation is not using the Lot 1 supplier’s services to print a HC or CP Paper, then it is necessary to use the framework’s distribution-management option which includes the relevant services above.
This option ensures that print copies of documents are available for Members of Parliament and Peers after laying and that documents have ISBNs. These copies do not include laying copies. Organisations using this option will need to contact the Lot 1 supplier to:
- obtain an ISBN and CCS ID number, and check their inclusion on the copyright page
- check the inclusion of the most up to date copyright statement
- check that the printed in the UK line includes ‘Printed in the UK [by ‘name of printer’] on behalf of Her Majesty’s Stationery Office’ appears on the copyright page. Including the printer’s name is optional, if not the Lot 1 supplier
- confirm the number of print copies to be delivered to the supplier for the supplier to forward to Parliament (not laying copies)
- confirm the date and time print copies should be delivered, generally on the working day before laying
- obtain labeling, packing and delivery instructions for Parliament
- deliver correctly labelled and packaged print copies to the supplier, ensuring parcels are marked FAO the supplier contact name/account manager