Taking part in the survey

The Accessions to Repositories 2019 survey is now closed. We contacted archives in late 2019 to invite them to take part; if you are interested in contributing for the first time in next year’s survey, please contact the team.

We usually request repositories to submit returns by 1 February.

The template is designed to support our data analysis work, and is updated each year. As a result, we ask all participants, including local authority places of deposit, to use the updated template to send in their returns.

Template (For reference)

Accessions template 2019 (XLS, 0.05MB)

Please do not make changes to the format of the template when submitting a return. Changing the layout of the template affects our ability to analyse the information accurately. The methods we use to analyse the data rely on the format being as uniform as possible. This is why we have introduced new guidelines around filling in the template. Please read the appropriate guidance before submitting a return.

Guidance

Accessions to Repositories Guidance (general) 2019 (PDF, 0.22MB)

Guidance for local authority places of deposit

Accessions to Repositories Guidance (local authority places of deposit) 2019 (PDF, 0.23MB)

20-year rule and local authority places of deposit

Local authority places of deposit need to complete the survey using the template above and also mark up any public record accessions.

We cannot guarantee payments of New Burdens funding to local authority places of deposit if we do not receive accessions returns by the deadline.

For payment to be authorised, we need repositories that have accessioned records eligible for New Burdens funding to respond promptly to any request for confirmation of stated quantities, and agreement to the terms.

For more information on completing the return as a local authority place of deposit, please see our specific guidance above. Further details about New Burdens and eligibility for local authority places of deposit are available on the 20-year rule web page.