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Award, feedback and reapplication
At each phase of the application, the panel will score against the assessment criteria and provide comprehensive feedback. Your score and feedback will be communicated to you with the funding decision, and you will be given the opportunity to discuss your application with a member of The National Archives’ Grants and Funding Office.
The National Archives’ decision regarding any application is final, and no appeal process is in place: it is the lead applicant’s responsibility to make sure that all of the information provided in the application is correct, their proposal meets the eligibility criteria, and all sections of the application are complete. Applications that are deemed ineligible will be excluded from consideration. Any points you wish to make should be made clearly and concisely in the application form.
There are no restrictions on past applicants applying, however our data shows that reapplications are no more likely to receive funding than first-time applications. Before asking the panel to consider a collection for the second time, you should discuss your proposed project with the Grants and Funding Office at The National Archives.
If you are awarded funding, The National Archives’ Grants and Funding Office will contact you with a Grant Funding Agreement, which should be signed by an appropriate member of your organisation. In general, 50% of the grant’s value will be paid to you up front, with the remaining 50% being paid upon approval of the final report, except in circumstances where The Archives Revealed partnership, in consultation with the grantee, deems that an alternative payment structure is necessary for the successful delivery of the funded activities.
Reporting, evaluation and knowledge dissemination
Every applicant will be required to provide a project budget and a minimum of three delivery milestones, within their Phase 2 application. If successful, every project must provide The National Archives with a progress update on these delivery milestones, including an indication of any delivery risks or issues. The timing of reporting intervals will be agreed at award stage, but we expect that some reporting will be due every six months.
Grantees will be expected to take steps to address delivery issues or delays if they arise, and inform The National Archives as part of their regular reporting. It is possible that the Archives Revealed team may visit your project, during or after your grant (we will not visit applicants as part of the assessment process).
Grantees will also be required to provide an end-of-project report, summarising progress made against delivery milestones and a final project expenditure statement, based on actual expenditure. If final expenditure falls below the amount agreed in the Grant Funding Agreement, Archives Revealed may ask grantees to return any unspent funds at the end of the project. Archives Revealed will not cover the cost of any project spend above what has been agreed in the Grant Funding Agreement.
Grantees will also be required to demonstrate the benefits and key performance indicators (KPIs) that the competition is seeking to realise. Successful applicants will be required to provide evidence against these measures at regular intervals throughout the project, including at project launch and close. The measures against which applicants will be required to report, and the reporting intervals, will be agreed at award stage. While benefit & KPI reporting is compulsory for all applicants, performance against these indicators is for the purpose of measuring the impact of the funding programme only, and does not affect eligibility for the grant.
Our approach to monitoring and evaluation is informed by our vision: through our grant-making, we want to build evidence for investment in archives, celebrate grantees’ success, and advocate for the archives sector, while keeping our reporting requirements as flexible and accessible as possible.
Grant conditions
All grantees will be required to comply with the Code of Conduct for Recipients of Government General Grants and all relevant legislation, as well as the monitoring and evaluation conditions outlined above. Further conditions may be outlined within the Grant Funding Agreement.