Assessment process

How will my application be assessed?

The Archives Revealed Cataloguing Grants strand has a two-phase application process.

  • Phase 1 focuses on determining eligibility and meeting basic requirements, followed by assessing the significance of the collection and the need for cataloguing.
  • Phase 2 focuses on project planning, reliability and likelihood that the applicant can successfully deliver the project.

Phase 1 – First sift

The Archives Revealed team will carry out a first sift of applications based on basic eligibility criteria and minimum requirements.

To pass the first sift, your application must be complete with all requested information and attachments provided, and your organisation/archive service must:

  • be eligible to apply to the Archives Revealed Cataloguing Grants programme
  • offer access to archive collections to people outside the organisation
  • have access to professional archival expertise
  • have not submitted another application to Archives Revealed Cataloguing Grants in this round

Please see How to apply and Help with your application for further guidance on these requirements.

Applications that meet the eligibility criteria and basic requirements will continue in the assessment process.

Phase 1 – Scoring

The Archives Revealed team will score the application responses to questions in the following sections:

  • 2. Project summary
  • 3. Strategic Planning
  • 6. Collections management

The remaining sections (4. Significance and 5. Audiences, Use and Impact) will be scored by the Archives Revealed Cataloguing Grants assessment panel.

Phase 1 – Panel assessment

The assessment panel will initially carry out a desk based assessment looking at applicant’s arguments for significance and evidence of need/use of the collection.  They will score the applications using an agreed assessment matrix and scoring method. This assessment will be carried out without the organisations applying being identified.

After the blind assessment and individual scoring, the panel will view the full applications and meet to discuss them, agree overall scores, and reach a consensus on which applications will be invited to apply to phase 2.

Phase 2

The Archives Revealed team will carry out an initial check to ensure that eligibility requirements are still valid.

The assessment panel will be sent the complete phase 2 applications to assess against an agreed assessment matrix and scoping method.

The panel will then meet to discuss the applications and scoring, and make a final decision for each application.

Phase 2 Panel Decisions

At the phase 2 panel meeting the final decision on each application will be one of the following:

  • Application successfully awarded funding
  • Application should review elements of the project plan and resubmit at the next phase 2 deadline
  • Application has been unsuccessful

Cataloguing Grants assessment panel

The assessment panel for Cataloguing Grants is an independent panel made up of eight members including the chair. Members are selected to represent a broad range of organisations and geographical spread, and selection is based on their knowledge of the archive sector, knowledge of cataloguing, and knowledge of assessing the significance of collections.

Read the terms of reference for the assessment panel.

We are currently recruiting for new members of the assessment panel. We aim to attract dynamic and skilled professionals who are passionate about the potential of archives in the UK, and the need to catalogue collections and support archives to realise this potential.  If you are interested in becoming a member of the Cataloguing Grants assessment panel, please email archivesrevealed@nationalarchives.gsi.gov.uk for further information on how to apply. (The deadline for applications is 30 November 2017)