Total number of Staff and contracts to supply temporary agency workers

FOI request reference: F0046525
Publication date: August 2016

Title – Total number of Staff and contracts to supply temporary agency workers
FOI request reference: F0046525
Response sent: August 2016
Request:

I am writing to make a Freedom of Information request for the following information, under the Freedom of Information Act (2000).

To assist you, I believe this may best be sourced from your Category Manager for Professional Services within your Procurement section, or Procurement/ Purchasing/ Finance and HR/ Personnel/ Recruitment sections, depending on the organisational structure of the National Archives.

1. Please advise the total staff headcount that are employed directly by the National Archives, with each part-time employee counted as one employee. Please exclude all temporary agency workers from this figure.
2. Please identify each supplier that the National Archives has a contract with to supply temporary agency workers.
3. Please identify: a. the type of contract that the National Archives has with each of these suppliers (preferred supplier list/ framework/ etc. If framework, please indicate b. which – e.g. MSTAR/ YPO/ Panel London/ Pan London/ NPS All Wales/ Crown Commercial Services/ etc; and c. whether this is on a neutral/ master/ hybrid vender model, or the lot number.
4. Please advise for each contract identified within (2) above of: a. the current end date of the contract; b. the date(s) that any break clause(s) can be enabled; and c. the length of time of any extension that can be enabled.
5. Please advise of the a. full name of the main contact at the National Archives who is responsible for the main (or majority of the) contract(s) identified within (2) above, together with their:

  • job title;
  • group (either team, division or department, whichever is the smallest identifiable group);
  • telephone number;
  • email; and
  • full postal address, inc postcode.

6. Please identify all suppliers that the National Archives has sourced a temporary agency worker from – but does not have a contract with – from 1 April 2015 to 31 March 2016.
7. For each temporary agency supplier (either a. contracted as identified within (2) above; b. non-contracted as identified within (6) above; and c. all temporary workers the National Archives has sourced directly), how much has been spent on each supplier (or directly), from 1 April 2015 to 31 March 2016?

I would like the above information to be provided in electronic copy, sent by reply of this request.

If you believe this request is too wide or unclear, I would be grateful if you could contact me for clarification, as I understand that under the Act, you are required to advise and assist requesters. If any of this information is already in the public domain, please would you direct me to it, with page references and URLs, as appropriate.

If you believe the release of any of this information is prohibited on the grounds of breach of confidence, I ask that you supply me with copies of the confidentiality agreement and remind you that information should not be treated as confidential if such an agreement has not been signed.

I understand that you are required to respond to my request within the 20 working days after you receive this request. I would be grateful if you would acknowledge by reply that you have received this request.

I look forward to hearing from you.

Outcome:

Successful

Response:

Thank you for your enquiry of 27th July 2016, in which you asked for the following information about temporary agency staff at The National Archives.

Your request has been handled under the Freedom of Information Act 2000 (FOIA). I can confirm that The National Archives holds information relevant to your request.  We are pleased to be able to provide this information to you.

Please find below the answers to your queries.

1. Please advise the total staff headcount that are employed directly by the National Archives, with each part-time employee counted as one employee. Please exclude all temporary agency workers from this figure.

The National Archive’s headcount, exclusive of temporary agency workers, is 600. This information was correct at the time of its retrieval on the 31st July 2016.

2. Please identify each supplier that the National Archives has a contract with to supply temporary agency workers.

The National Archives has no ‘master’ contract for the supply of temporary agency workers. Instead, it enters directly into contracts with suppliers on a case-by-case basis when a temporary agency worker requirement arises.

3. Please identify: a. the type of contract that the National Archives has with each of these suppliers (preferred supplier list/ framework/ etc. If framework, please indicate b. which – e.g. MSTAR/ YPO/ Panel London/ Pan London/ NPS All Wales/ Crown Commercial Services/ etc; and c. whether this is on a neutral/ master/ hybrid vender model, or the lot number.

Please see answer 2.

4. Please advise for each contract identified within (2) above of: a. the current end date of the contract; b. the date(s) that any break clause(s) can be enabled; and c. the length of time of any extension that can be enabled.

Please see answer 2.

5. Please advise of the a. full name of the main contact at the National Archives who is responsible for the main (or majority of the) contract(s) identified within (2) above, together with their:

  • job title;
  • group (either team, division or department, whichever is the smallest identifiable group);
  • telephone number;
  • email; and
  • full postal address, inc postcode.

Please find the details of the main contact below.

Name: Darren Austin
Job title: Head of Procurement & Senior Project Manager
Group: Finance & Commercial Directorate
Telephone number: +44 (0)20 8876 3444 ext. 2115
Email: Darren.austin@nationalarchives.gsi.gov.uk

Full postal address:
Darren Austin,
Procurement Department,
The National Archives,
Kew, Richmond,
Surrey TW9 4DU

6. Please identify all suppliers that the National Archives has sourced a temporary agency worker from – but does not have a contract with – from 1 April 2015 to 31 March 2016.

The suppliers from whom The National Archives has sourced temporary agency workers though direct contracts on a case-by-case basis are:
– Brook Street
– Lamb Personnel

7. For each temporary agency supplier (either a. contracted as identified within (2) above; b. non-contracted as identified within (6) above; and c. all temporary workers the National Archives has sourced directly), how much has been spent on each supplier (or directly), from 1 April 2015 to 31 March 2016?

Between 1 April 2015 and 31 March 2016 the National Archives has spent the following amounts on temporary agency workers.
– Brook Street: £1,339
– Lamb Personnel:  £31,599
– Directly: NIL

If you are dissatisfied with the handling of your request or the decision which has been reached, you have the right to ask for an internal review.  Internal review requests must be submitted within two months of the date of this response and should be addressed to:

Quality Manager
Public Services Development Unit
The National Archives
Kew
Richmond
Surrey
TW9 4DU

complaints@nationalarchives.gov.uk

Please mark your complaint clearly.  You have the right to ask the Information Commissioner (ICO) to investigate any aspect of your complaint.  However, please note that the ICO is likely to expect internal complaints procedures to have been exhausted before beginning his investigation.

Yours sincerely,

FOI Assessor
Freedom of Information Centre
Information Management and Practice Department
The National Archives