TNA’s IT Suppliers

FOI request reference: F0061873
Publication date: May 2020

Outcome

Successful

 

Request & response

Please can I kindly request the following information under freedom of information act.

Does the organisation outsource and use 3rd party suppliers under any of the following 3 categories?

-IT Hardware/Software.
-IT Support.
-IT Services and communication.

Yes, under all three categories.

If so who are the suppliers/resellers used and what has the spend been with them in the last 6 months?

Information about all contracts with a value over £10,000 are published in the public domain, and can be found at https://www.contractsfinder.service.gov.uk/

Who are the contacts/procurement in the organisation to speak with in order to get added as an IT supplier to the organisation?

We are unable to provide you with this information because it would identify a junior member of staff and as such is exempt from release under section 40(2) of the FOI Act. However, at The National Archives we apply the general principle that members of staff at Head of Department level and above are sufficiently senior for their names and/or job titles to already be in the public domain and are therefore not exempt from release.

The Head of Procurement, Project Delivery and Contract Management at the National Archives is Darren Austin
The Head of IT Operations at The National Archives is Julian Muller.
The National Archives’ full contact options can be found on our website here:  http://apps.nationalarchives.gov.uk/contact/

Who are the IT managers in the organisation in place and there contact details?

We are unable to provide you with this information because it would identify a junior member of staff and as such is exempt from release under section 40(2) of the FOI Act. However, at The National Archives we apply the general principle that members of staff at Head of Department level and above are sufficiently senior for their names and/or job titles to already be in the public domain and are therefore not exempt from release.

The Head of IT Operations at The National Archives is Julian Muller.
The National Archives’ full contact options can be found on our website here:  http://apps.nationalarchives.gov.uk/contact/

 

EXPLANATORY ANNEX
Exemptions applied

Section 40(2): Personal Information where the applicant is not the data subject 
Data Protection Legislation prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress.

In this case the exemption applies because this information represents the personal information of a junior member of staff at The National Archives.

Publishing the names and contact details of junior members of staff is considered an unfair use of personal data. Junior members of staff would have no expectation that information about their positions would be made available in the public domain; to do so would be unfair and contravene Art. 5 of the General Data Protection Regulation. As such, the names, positions and contact details of junior officials are withheld under section 40 (2) of the FOI Act.

Further guidance can be found at:

https://ico.org.uk/media/for-organisations/documents/1187/section_40_requests_for_personal_data_about_employees.pdf