Stockport Local Heritage Library accreditation report

FOI request reference: CAS-69177-L2K8S5
Publication date: July 2021

Request

The National Archives’ accreditation report on Stockport Local Heritage Library assigning it ‘conditional status’ subject to substantive improvements. What improvements were required?

Outcome

Some information provided.

Response

We can confirm that The National Archives holds information relevant to your request and we are pleased to be able to provide this information to you. Please see the links below for a copy of the accreditation assessment outcome report on Stockport Local Heritage Library. Please also find a link for the notification letter sent to Stockport Local Heritage Library concerning its accreditation status. These documents specify the improvements required by the Archive Service Accreditation Committee with regards to the accreditation of Stockport Local Heritage Library.

https://www.nationalarchives.gov.uk/documents/f0069177-stockport-local-heritage-library-outcome-letter-redacted.pdf

https://www.nationalarchives.gov.uk/documents/f0069177-stockport-local-heritage-library-assessment-report.pdf

A small amount of information within the notification letter is covered by the exemption at section 40(2) of the FOI Act, which exempts personal information about a ‘third party’.

Explanatory Annex

Exemptions applied

Section 40(2): Personal Information where the applicant is not the data subject.

Section 40 exempts personal information about a ‘third party’ (someone other than the requester), if revealing it would breach the terms of Data Protection Legislation. Data Protection Legislation prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress. Personal information must be processed lawfully, fairly and in a transparent manner as set out by Art. 5 of the General Data Protection Regulation (GDPR).

In this case the exemption applies because the requested material contains information which would identify members of staff.

Publishing the names and contact details of members of staff is considered an unfair use of personal data. Members of staff would have no expectation that information about their positions would be made available in the public domain; to do so would be unfair and contravene the first data protection principle of the Data Protection Act. As such, the names, positions and contact details of these officials are withheld under section 40 (2) of the FOI Act.

Further guidance about the publication of staff names can be found here:
https://ico.org.uk/media/fororganisations/documents/1187/section_40_requests_for_personal_data_about_employees.pdf

Further guidance on the application of this exemption can be found here:
https://ico.org.uk/media/for-organisations/documents/2619056/s40-personal-information-section-40-regulation-13.pdf