Staffing data and DCMS Contested Heritage Roundtable

FOI request reference: CAS-68219-P0T4H7
Publication date: August 2021

Request

Part 1: Request for statistics relating to your organisation’s workforce
For each statistic requested in this part of my information request, please provide a breakdown for what the value of that statistic was on 1 January for each year from 2010 to 2021 inclusive.

For example, when I ask for ‘The number of employees who work at your organisation’ in Section 1a), I would like to receive: the number of employees as of 01/01/2010; the number of employees as of 01/01/2011; etc.

1. Please provide me with the following statistics relating to your organisation’s workforce:

a. The number of employees who work at your organisation.
b. The median and mean salaries across all employees at your organisation.
c. The median and mean salaries across all employees in specialist heritage roles at your organisation.
d. The number of employees who work as managers at your organisation.
e. The median and mean salaries across all managers at your organisation.
f. The number of people on your organisation’s Executive Team/Governing Body.
g. The median and mean salaries across all members of your organisation’s Executive Team/Governing Body.

2. Please provide me with the following statistics relating to the numbers of workers at your organisation who belong to certain groups. The groups I am interested in are:

  • workers who are women
  • workers who identify as belonging to an ethnic minority
  • workers who identify as having a sexual orientation other than heterosexual
  • workers who identify as being transgender
  • workers who identify as having a disability.

a. For each group, please provide me with the total number of workers at your organisation who identify as belonging to that group. Please also provide me with the mean and median salaries for workers at your organisation who identify as belonging to that group.

b. For each group, please provide me with the total number of workers at your organisation in specialist heritage roles who identify as belonging to that group. Please also provide me with the mean and median salaries for workers at your organisation in specialist heritage roles who identify as belonging to that group.

c. For each group, please provide me with the number of managers at your organisation who identify as belonging to that group. Please also provide me with the mean and median salaries for managers at your organisation who identify as belonging to each group.

d. For each group, please provide me with the number of Executive Team/Governing Body members at your organisation who belong to each group. Please also provide me with the mean and median salaries for members who belong to each group.

Part 2: Request for further information regarding your organisation’s workforce

For each statistic requested in this part of my information request, please provide a breakdown for what the value of that statistic for each year from 2010 to 2020 inclusive.

For example, when I ask for ‘The total number of new hires at your organisation’ in Section 1), I would like to receive:

  • the total number of new hires at your organisation across all of 2010
  • the total number of new hires at your organisation across all of 2011 etc.

Please provide me with the following statistics:

1. The total number of new hires at your organisation.

3. Please provide me with the total number of new hires at your organisation who identify as belonging to certain groups. The groups I am interested in are:

  • workers who are women
  • workers who identify as belonging to an ethnic minority
  • workers who identify as having a sexual orientation other than heterosexual
  • workers who identify as being transgender
  • workers who identify as having a disability

4. Please provide me with statistics for official complaints and/or grievances made within your organisation regarding discrimination:

  • On the basis of race
  • On the basis of class
  • On the basis of sexual orientation
  • On the basis of gender identity
  • On the basis of sex
  • On the basis of disability
  • On the basis of age
  • On the basis of religion

Part 3: Request for information regarding a virtual roundtable held by Oliver Dowden, Secretary of State for the Department of Digital, Culture, Media and Sport, on 23 February 2021.

1. Please confirm or deny whether a representative of your organisation was invited to attend the roundtable on 23 February 2021.
2. If the answer to section 1) is yes:
a. Please inform me who attended the virtual roundtable on behalf of your organisation.
b. Please send me a copy of the minutes of the meeting, and/or any other notes that may record the proceedings of the meeting.
c. Please send me any internal communications via email regarding this roundtable that date in the period between Monday 15 February 2021 and Sunday 7 March 2021 inclusive.

Outcome

Some information provided.

Response

Part 1: Request for statistics relating to your organisation’s workforce
For each statistic requested in this part of my information request, please provide a breakdown for what the value of that statistic was on 01 January for each year from 2010 to 2021 inclusive.
For example, when I ask for “The number of employees who work at your organisation” in Section 1a), I would like to receive: the number of employees as of 01/01/2010; the number of employees as of 01/01/2011; etc.
1. Please provide me with the following statistics relating to your organisation’s workforce:

a. The number of employees who work at your organisation.

Date of information – number of employees:
01/01/2010 – 540
01/01/2011 – 594
01/01/2012 – 621
01/01/2013 – 640
01/01/2014 – 630
01/01/2015 – 647
01/01/2016 – 621
01/01/2017 – 583
01/01/2018 – 553
01/01/2019 – 492
01/01/2020 – 532
01/01/2021 – 530

b. The median and mean salaries across all employees at your organisation.

The National Archives does not hold details of the median and mean salaries of all employees across the organisation as of each 1st January between 2010 and 2021.

This information has been collected as of each 31st March between 2010 and 2020 as part of official reporting across government. Data between 2010 and 2018 has been captured by the Office of National Statistics and can be found here. Data between 2019 and 2020 has been captured by the Cabinet Office and can be found here.

c. The median and mean salaries across all employees in specialist heritage roles at your organisation.

The National Archives does not hold details of the median and mean salaries of all employees in specialist heritage roles as of each 1st January between 2010 and 2021.

d. The number of employees who work as managers at your organisation

The National Archives does not hold details of how many employees were in management roles as of each 1st January between 2010 and 2021.

e. The median and mean salaries across all managers at your organisation.

The National Archives does not hold details of the median and mean salaries of all employees in management roles as of each 1st January between 2010 and 2021.

f. The number of people on your organisation’s Executive Team/Governing Body.

Date of information – number of Executive Team Members:
01/01/2010 – 6
01/01/2011 – 6
01/01/2012 – 6
01/01/2013 – 6
01/01/2014 – 4
01/01/2015 – 4
01/01/2016 – 6
01/01/2017 – 7
01/01/2018 – 6
01/01/2019 – 7
01/01/2020 – 7
01/01/2021 – 7

g. The median and mean salaries across all members of your organisation’s Executive Team/Governing Body.

The National Archives does not hold details of the median and mean salaries of members of our Executive Team as of each 1st January between 2010 and 2021.

Information on the salaries of members of our Executive Team is routinely published in our annual reports from which you can calculate the median and mean figures. This information was gathered as of each 31st March between 2010 and 2020.

Please use the following link to access the 2019/20 annual report, the appendices tab of the webpage contains links to the annual reports from 2009 to 2019.

2. Please provide me with the following statistics relating to the numbers of workers at your organisation who belong to certain groups. The groups I am interested in are: workers who are women; workers who identify as belonging to an ethnic minority; workers who identify as having a sexual orientation other than heterosexual; workers who identify as being transgender; and workers who identify as having a disability.

a. For each group, please provide me with the total number of workers at your organisation who identify as belonging to that group. Please also provide me with the mean and median salaries for workers at your organisation who identify as belonging to that group.

The National Archives does not hold information on the total number and median and mean salaries of workers who identified themselves as belonging to one of the aforementioned groups as of each 1st January between 2010 and 2021.

Information on the total number of staff self-declaring their ethnicity, the number of women working at The National Archives and the number of staff self-declaring a disability is captured in our internal reporting on staff diversity. This data is gathered on a quarterly basis and reports covering the period 2014 to 2021 can be found here.

b. For each group, please provide me with the total number of workers at your organisation in specialist heritage roles who identify as belonging to that group. Please also provide me with the mean and median salaries for workers at your organisation in specialist heritage roles who identify as belonging to that group.

The National Archives does not hold information on the total number and median and mean salaries of workers in specialist heritage roles who identified themselves as belonging to one of the aforementioned groups as of each 1st January between 2010 and 2021.

c. For each group, please provide me with the number of managers at your organisation who identify as belonging to that group. Please also provide me with the mean and median salaries for managers at your organisation who identify as belonging to each group.

The National Archives does not hold information on the total number and median and mean salaries of workers in management roles who identified themselves as belonging to one of the aforementioned groups as of each 1st January between 2010 and 2021.

d. For each group, please provide me with the number of Executive Team/Governing Body members at your organisation who belong to each group. Please also provide me with the mean and median salaries for members who belong to each group.

The National Archives does not hold information on the total number and median and mean salaries of members of our Executive Team who identified themselves as belonging to one of the aforementioned groups as of each 1st January between 2010 and 2021.

Part 2: Request for further information regarding your organisation’s workforce

For each statistic requested in this part of my information request, please provide a breakdown for what the value of that statistic for each year from 2010 to 2020 inclusive.

For example, when I ask for “The total number of new hires at your organisation” in Section 1), I would like to receive: the total number of new hires at your organisation across all of 2010; the total number of new hires at your organisation across all of 2011; etc.

Please provide me with the following statistics:

1. The total number of new hires at your organisation.

Year Total number of new hires:
2010 – 65
2011 – 67
2012 – 89
2013 – 86
2014 – 126
2015 – 83
2016 – 84
2017 – 76
2018 – 74
2019 – 110
2020 – 52

3. Please provide me with the total number of new hires at your organisation who identify as belonging to certain groups. The groups I am interested in are:
a. workers who are women;
b. workers who identify as belonging to an ethnic minority;
c. workers who identify as having a sexual orientation other than heterosexual;
d. workers who identify as being transgender;
e. and workers who identify as having a disability.

The National Archives does not hold information which recognises which of the aforementioned groups new hires identify as belonging to.

4. Please provide me with statistics for official complaints and/or grievances made within your organisation regarding discrimination:

a. On the basis of race.
b. On the basis of class.
c. On the basis of sexual orientation.
d. On the basis of gender identity.
e. On the basis of sex.
f. On the basis of disability.
g. On the basis of age.
h. On the basis of religion.

Year Number of complaints – basis of complaint:
2010 – 0 Nil response
2011 – 0 Nil response
2012 – 0 Nil response
2013 – 0 Nil response
2014 – 0 Nil response
2015 – 0 Nil response
2016 – 1 Race
2017 – 0 Nil response
2018 – 1 Sex
2019 – 0 Nil response
2020 – 0 Nil response

Part 3: Request for information regarding a virtual roundtable held by Oliver Dowden, Secretary of State for the Department of Digital, Culture, Media and Sport, on 23 February 2021

1. Please confirm or deny whether a representative of your organisation was invited to attend the roundtable on 23 February 2021.

A member of The National Archives was invited to the round table event hosted by the Secretary of State for DCMS on the 23rd February 2021.

2. If the answer to section 1) is yes:
a. Please inform me who attended the virtual roundtable on behalf of your organisation.

Our CEO and Keeper, Jeff James, attended the virtual roundtable on behalf of The National Archives

b. Please send me a copy of the minutes of the meeting, and/or any other notes that may record the proceedings of the meeting.

The National Archives does not hold a copy of the minutes of the meeting but does hold a copy of notes taken during the meeting.

These notes are considered exempt under section 36(2) (b-c) of the Freedom of Information Act and have consequently been withheld. For further information on the application of this exemption please see the explanatory annex.

c. Please send me any internal communications via email regarding this roundtable that date in the period between Monday 15 February 2021 and Sunday 7 March 2021 inclusive.

We have performed a search of our digital filing system and identified 39 pieces of internal correspondence regarding the virtual roundtable sent between the 15th February 2021 and the 7th March 2021. These pieces of correspondence include individual emails and email chains which amount to a total of 113 A4 pages.

Furthermore this correspondence includes 11 attachments in the form of other emails and word documents which amount to a total of 40 A4 pages.

Please use the following links to access pdf copies of releasable correspondence and attachments. Some material has been withheld in part or in full under sections 36(2)(b-c), 40(2) and 41(1) of the Freedom of Information Act. Some material also falls outside the scope of your request as it does not concern the virtual roundtable and has consequently been withheld as such. For further information on the application of the aforementioned exemptions please see the explanatory annex.

Attachments related to Contested Histories virtual roundtable

Internal Correspondence related to Contested Histories virtual roundtable

EXPLANATORY ANNEX
Exemptions applied.

Section 36: Prejudice to Effective Conduct of Public Affairs
Section 36 (2) (b-c) exempts information from release if, in the reasonable opinion of a qualified person, disclosure of the information would, or would be likely to; (b)(i) inhibit the free and frank provision of advice, (b)(ii) the free and frank exchange of views for the purposes of deliberation, or would otherwise prejudice, or would be likely to otherwise prejudice,(c) the effective conduct of public affairs.

This exemption has been applied to notes recording the proceedings of the virtual roundtable and some internal correspondence and attached documentation also concerning the virtual roundtable.

Section 36 is a qualified exemption and we are required to conduct a public interest test when applying any qualified exemption. This means that after it has been decided that the exemption is engaged, the public interest in releasing the information must be considered. If the public interest in disclosing the information outweighs the public interest in withholding it then the exemption does not apply and the information must be released. In the FOIA there is a presumption that information should be released unless there are compelling reasons to withhold it.

With the agreement of the Qualified Person, who in this case is the Chief Executive and Keeper of The National Archives, in whose reasonable opinion this exemption is engaged, the public interest has now been concluded and the balance of the public interest has been found to fall in favour of non-disclosure.

Considerations in favour of the release of the information included the principle that there is a public interest in showing a true and open account of government decision-making, making for greater accountability and increasing public confidence in the integrity of the decisions made. Release of the correspondence and documentation may provide the public with greater understanding of government thinking on the contested heritage debate and there is also a general public interest in being able to evaluate government policy.

However, it is considered that the release of the aforementioned material would prejudice the effective function of the process used for formulating official responses to contemporary issues. It is important that officials are able to exchange views freely and frankly and to fully discuss any issues that effect this process. To release some of the requested information may act as an inhibitor to necessary discussions which would not be in the public interest and would be likely to prejudice The National Archives’ ability to formulate official responses in the future. As such, release of this information would be seen to inhibit the free and frank provision of advice and exchange of views and to prejudice the effective conduct of public affairs.

After careful consideration, it has been decided that the balance of the public interest lies in favour of withholding the information on this occasion and that the factors for non-disclosure outweigh any benefits of release.

Further guidance on the application of this exemption can be found at:
https://ico.org.uk/media/for-organisations/documents/1175/section_36_prejudice_to_effective_conduct_of_public_affairs.pdf

Section 40(2): Personal Information where the applicant is not the data subject
Section 40 exempts personal information about a ‘third party’ (someone other than the requester), if revealing it would breach the terms of Data Protection Legislation. Data Protection Legislation prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress. Personal information must be processed lawfully, fairly and in a transparent manner as set out by Art. 5 of the General Data Protection Regulation (GDPR).

In this case the exemption applies because the requested material contains information which would identify junior members of staff.

Publishing the names and contact details of junior members of staff is considered an unfair use of personal data. Junior members of staff would have no expectation that information which identifies them would be made available in the public domain; to do so would be unfair and contravene the first data protection principle of the Data Protection Act. As such, the names, and contact details of junior officials are withheld under section 40 (2) of the FOI Act.

Further guidance about the publication of junior staff names can be found here:
https://ico.org.uk/media/fororganisations/documents/1187/section_40_requests_for_personal_data_about_employees.pdf

Section 41: Information provided in confidence
Section 41 (1) of the Act exempts information if (a) it was obtained by the public authority from any other person (including another public authority), and (b) the disclosure of the information to the public (otherwise than under the Act) by the public authority holding it would constitute a breach of confidence actionable by that or any other person.

This exemption has been applied to two pieces of correspondence which have been withheld in full from the attached copies.

In this case the exemption applies because the information constitutes personal and private correspondence provided by members of the heritage sector under an expectation of confidence which they would expect The National Archives to honour.

Further guidance on the application of this exemption can be found here:
https://cy.ico.org.uk/media/for-organisations/documents/1432163/information-provided-in-confidence-section-41.pdf