Staff using their own devices at The National Archives

FOI request reference: F0060222
Publication date: December 2019

Outcome
Successful

 

Request & Response
1. Does National Archives, The allow staff to use their own devices to access work email? Please answer Yes or No.
Yes

2. Does National Archives, The allow staff to use their own devices for any other work-related activities? Please answer Yes or No.
Yes

3. If you answered yes to question 2 please provide a list of the types of systems that staff can access from personally owned devices?
Intranet and associated services
Internet
Email
File and document storage
Unified Communications

4. Does National Archives, The have a policy that covers BYOD or the use of personal devices at work? Please answer Yes or No.
Yes

5. If you answered yes to question 4 please could you provide a copy of your policy that covers BYOD or personal device usage at work?
This is an extract of the policy that relates to use of personal devices:

 

‘You must not work on TNA information using personal devices, unless making use of an approved, accredited TNA remote access solution which allows safe and secure working on personal devices.

 

You must have specific permission from IT Operations if you wish to connect any equipment to TNA’s centralised IT assets or networks, or install any software which has not been provided by IT Operations. This includes personal devices such as organisers, cameras, phones, and other USB peripherals. This also includes technology for business use which has been purchased independently by TNA departments.

 

If you would like to connect personal or non-standard equipment to TNA’s IT assets or networks, or install software other than that provided by IT Operations, this can be done by making a request with approval from your Information Asset Owner – typically your Head of Department.’