Spending on staff training

FOI request reference: F0063298
Publication date: October 2020

Outcome
Some information provided.

Request and Response
1. External training spend in the previous 3 fiscal years (2017/18, 2018/19, 2019/20) in the National Archives, broken down by:

a) Amount spent through the Civil Service Learning contract and amount spent to deliver external training through other contracts

In the past 3 fiscal years The National Archives have spent £630,000 on staff training delivered via the Civil Service Learning contract and through other contracts.

b) Under the Civil Service Learning Contract
c) Amount spent on online/digital delivery versus amount spent on in-person delivery
d) Amount of spend allocated for bespoke courses specifically developed for your needs and
e) Amount of spend allocated for ‘off-the-shelf’ training material

We are unable to provide you with the requested information in regards to question 1 (b) (c) (d) & (e) as to do so would exceed an appropriate cost limit. Consequently this information is considered exempt under section 12.

2. Breakdown of the 2019/20 external training spend through the CSL contract in the National Archives by course, including:

a) Total amount spent per course
b) Total number of learners per course
c) Training provider that delivered the course
d) Course delivery method – i.e. online/digital or in-person
e) Name of course
f) Subject area of course

We are unable to provide you with the requested information in regards to question 2(a) (b) (c) (d) (e) & (f) as to do so would exceed an appropriate cost limit. Consequently this information is considered exempt under section 12.

3. External training budget for 2020/21 fiscal year in the National Archives, broken down by:

– Budget to spend through the Civil Service Learning contract and
– Budget to spend on the delivery of external training through other contracts

The National Archives does not have separate budgets for training delivered via the Civil Service Learning contract and other contracts, we utilise a single budget, which for the 2020/21 fiscal year amounts to £180,000.

4. Any analysis undertaken on how your department’s training needs have shifted this year compared to previous years ?For example, are you planning greater emphasis on Leadership & Management courses or training delivered through digital/online courses?

The National Archives does not hold this information.

5. Total number of civil service employees working in the National Archives (please provide latest available data)

The National Archives currently employs 526 members of staff.
EXPLANATORY ANNEX
Exemptions applied

Section 12 – Section 12 – Exemption where cost of compliance exceeds appropriate limit

Section 12 of the Freedom of Information Act 2000 (FOIA) makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for central government departments like The National Archives, is set at £600. This represents the estimated cost of one person spending just over three working days determining whether the department holds the information, as well as locating, retrieving and extracting the information. In regards to question 1(b)-(e) and 2(a)-(f) we estimate that it will take us in excess of this to identify the appropriate information, and locate, retrieve and extract it in response to your request because it is so wide ranging. Therefore, these parts of your request will not be processed further. You may wish to consider refining your request.

Please note that some of the requested information may also be held centrally by Civil Service Learning and within a form which makes it easier to report upon. We therefore recommend that you redirect those parts of your enquiry to the Cabinet Office’s FOI Team, please find their contact details below.

FOI Team
Cabinet Office
Room 405
70 Whitehall
London SW1A 2AS
United Kingdom

Email: foi-team@cabinetoffice.gov.uk.

Further guidance on the application of section 12 can be found at:
https://ico.org.uk/media/for-organisations/documents/1199/costs_of_compliance_exceeds_appropriate_limit.pdf