Recruitment at The National Archives

FOI request reference: F0051144
Publication date: January 2018

Request

I would like to request the following information

3 examples of answers in job application forms that have been graded a level 6 or 7 by the sift panel

3 examples from interview notes of answers given in interviews that have been graded a level 6 or 7 by the interview panel

I would like to receive this for grades 6/ 7 (SEO) roles if possible

I am happy to receive redacted examples with any information allowing identification of the candidate removed.

Outcome

Successful

Response

Your request has been handled under the Freedom of Information (FOI) Act 2000. The FOI Act gives you the right to know whether we hold the information you want and to have it communicated to you, subject to any exemptions which may apply.
1. 3 examples of answers in job application forms that have been graded a level 6 or 7 by the sift panel

I can confirm that The National Archives does not hold information relevant to your request.
2. 3 examples from interview notes of answers given in interviews that have been graded a level 6 or 7 by the interview panel

I can confirm that The National Archives holds information relevant to your request.
Unfortunately we are unable to provide you with this information because it is covered by the exemption at section 40(2) of the Freedom of Information Act, which exempts personal information about a ‘third party’ (someone other than the requester), if revealing it would breach the terms of the Data Protection Act (DPA) 1998. The DPA prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress.
Redaction and anoymisation
Whilst redaction of information is always given very careful consideration, in some cases it is simply not possible. In this instance, the information requested relates to very particular and detailed information relevant to each applicant, and there is therefore more likelihood that individuals could be identified from this information. Applicants would have no expectation that this information would be disclosed into the public domain.
Advice and assistance
The National Archives hold job application forms for the sift period of the recruitment process only. The applications are only graded once the sift process is completed, and any applications (paper or electronic) are then destroyed.

Job applications are kept on the Civil Service Jobs system for two years. Individuals are able to access all of their own applications for the lifetime of their account.

Board papers (interview scores, chairperson’s report and any notes) are kept by The National Archives for two years, as specified by the Civil Service Commission.
You may find the following online guides and resources helpful:

The Civil Service Commission:

Home

A brief guide to Civil Service competency framework:
https://www.gov.uk/guidance/a-brief-guide-to-competencies

Using the Civil Service Jobs website:
https://www.gov.uk/guidance/using-the-civil-service-jobs-website