Queen’s Printer Scotland: Multi-functional devices, printing and scanning contracts

FOI request reference: CAS-89855
Publication date: July 2022


I would like to make a request for the following information relating to the authority’s current Multi-Functional Devices and printing/scanning services contract(s):

1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
3. How many contracts does this entail and what’s the award value for each?
4. When do these contracts expire and do they have any extensions?
5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
6. What is the total number of devices supplied?
7. What Managed Print Service software solution do you use?
8. How many Mono MFDs and Colour MFDs do you have?
9. What document management solution do you use?
10. What High Volume printing devices do you use?
11. Were any framework agreements used to procure the goods/services? If so, which ones?
12. Any documentation you can provide me with, e.g. the order form
13. What department is managing the contract and who’s the decision-maker?
14. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
15. What is the annual cost?
16. When is the renewal date?
17. Who is responsible for the contract?
18. Do you use any other PDF editing tools?


No information held.


I can confirm that the Office of Queen’s Printer for Scotland (OQPS) does not hold this information. This is because the OQPS has no such devices or contracts of its own. Section 92(5) of the Scotland Act specifies that the Queen’s Printer of Acts of Parliament shall hold the Office of Queen’s Printer for Scotland. The OQPS is based at The National Archives and the functions of the OQPS are carried out from within The National Archives. The staff who deliver these services also support wider legislation publishing across the UK. There are no individual members of staff allocated to the OQPS on a full-time basis and anyone who performs QPS duties is an employee of The National Archives.

Explanatory annexe

For further information concerning the Office of the Queen’s Printer of Scotland, please see: www.gov.scot/publications/queens-printer-for-scotland/.