Personal information published on The Gazette’s website

FOI request reference: F0063678
Publication date: December 2020

Request
I wish to request the following information under the Freedom of Information Act 2000:

1) An exhaustive list detailing what personal information/data e.g. DOB, should and should not be legally available on both The Gazette website and its available documentation.

Please respond so that each individual reply is situated next to each individual request. If you do not hold this information, please provide full and unredacted details as to why this information is not held.

Outcome
Successful.

Response
I can confirm that The National Archives holds information relevant to your request. We are pleased to be able to provide this information to you.

Please find attached an Excel spreadsheet containing a comprehensive list of the personal data requirements for the different types of Gazette notices. We have also included details of the underpinning legislation. This information has been collected from Schedule 6 of The National Archives’ concessionary contract with The Stationery Office Limited, entitled The Concession Contract for the Official Publishing of The Gazette. Please note, this Schedule is updated twice a year and the information in the attached document was last updated in June 2020.

We have also attached a copy of Schedule 22 of The Concession Contract for the Official Publishing of The Gazette which provides guidance on the processing and publishing of personal data on The Gazette’s website.

As indicated in these attached documents, the personal data in Gazette notices varies according to the requirements of the type of notice placed. Some notices contain no personal data at all. Others may contain (without limitation) a name, address and previous address (business and/or personal), job title, rank, job identification (e.g. IP number for insolvency practitioners), email address, telephone number, fax number, date of birth, marital status, previous name and name of the executor of an estate.

Personal data, such as that listed above, is included in notices published in The Gazette when it is required by law to submit this information or if individuals, or an authorised intermediary, have agreed to put their personal data permanently on the public record and in the public domain by accepting the terms and conditions of a notice placing. Further information on personal data and The Gazette can be found here.