MongoDB cloud hosting contract

FOI request reference: CAS-66657-W3J9M2
Publication date: February 2021

Request
Please share the below information relating to MongoDB.
1. Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?
2. Who is the supplier of the contract? If possible can you also provide me with the name of the vendor, if applicable?
3. What is the annual contract value for each contract?
4. What type of cloud environment?
• Private Cloud – a distinct and secure cloud based environment in which only the specified client can operate.
• Public Cloud – where cloud services are provided in a virtualized environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
• Hybrid – integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.
5. What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract.
6. What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract.
7. When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract.
8. What is the contract period in years? Please include whether the agreement has any extension periods?
9. What services are provided under the contract? Please do not put hosting information such as web hosting, file storage, hosted application. The more information the better.
10. Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number.

Outcome
Some information provided.

Response
I can confirm that The National Archives holds information relevant to your request.

We are pleased to be able to provide some of this information to you.
We are unable to provide you with some of the information you have requested because it is covered by the exemptions at sections 21 and 40(2) of the Freedom of Information Act (FOIA).

Section 21 does not oblige a public authority to provide information if it is already reasonably accessible by other means. However, we have provided web-links to this information where relevant as part of the advice and assistance we are obliged to provide when citing this exemption.

Section 40(2) exempts personal information about a ‘third party’ (someone other than the requester), if revealing it would break the terms of Data Protection Legislation.

For further information about why these exemptions have been applied, please see the explanatory Annex at the end of this letter.

Questions 1, 2, 4 and 9
Under the new contract, MongoDB continues to provide public cloud hosting services. They provide fully managed Database as a Service including software, database and support services. Please see https://www.mongodb.com/cloud/atlas for more information.

Questions 3, 5, 6 and 8
Information about all contracts with a value over £10,000 are published in the public domain, and can be found at https://www.contractsfinder.service.gov.uk/.

Information relating to the annual contract value, start date, expiry date and contract period is therefore available online. As such section 21 of the Freedom of Information Act (FOIA) applies. Section 21 of the FOIA exempts information where Information is reasonably accessible to the applicant by other means. We are however happy to advise you on where you can find this information. Details of the contracts can be found at the following link:
https://www.contractsfinder.service.gov.uk/Notice/00dbe535-16c9-4682-8507-38c62c8a165f?origin=SearchResults&p=1

Question 7
Contracts are typically reviewed leading up to their expiration date. We do not hold a review date for the new MongoDB contract.

Question 10
We are unable to provide you with this information because it would identify a junior member of staff and as such is exempt from release under section 40(2) of the FOIA. However, we have applied the general principle that members of staff at Head of Department level and above are sufficiently senior for their names and/or job titles to already be in the public domain and are therefore not exempt from release. For further information about why this exemption has been applied, please see the explanatory Annex at the end of this letter.

The Head of Digital Services is Catherine Elliott.
The National Archives’ full contact options can be found on our website here: http://apps.nationalarchives.gov.uk/contact/

EXPLANATORY ANNEX
Exemptions applied

Section 21: Information readily available to the applicant by other means
Section 21 of the Freedom of Information Act 2000 (FOIA) does not oblige a public authority to provide information if it is already reasonably accessible by other means.

In this case the exemption applies because the information is already available Details of the contracts can be found at the following links:
https://www.contractsfinder.service.gov.uk/Notice/00dbe535-16c9-4682-8507-38c62c8a165f?origin=SearchResults&p=1

Further guidance can be found at:
http://ico.org.uk/~/media/documents/library/Freedom_of_Information/Detailed_specialist_guides/information-reasonably-accessible-to-the-applicant-by-other-means-sec21.pdf

Section 40(2): Personal Information where the applicant is not the data subject
The Data Protection Legislation prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress.

In this case the exemption applies because this information represents the personal information of a junior member of staff at The National Archives.

Publishing the names and contact details of junior members of staff is considered an unfair use of personal data. Junior members of staff would have no expectation that information about their positions would be made available in the public domain; to do so would be unfair and contravene Art. 5 of the General Data Protection Regulation. As such, the names, positions and contact details of junior officials are withheld under section 40 (2) of the FOI Act.

Further guidance can be found at:
http://ico.org.uk/for_organisations/guidance_index/~/media/documents/library/Freedom_of_Information/Detailed_specialist_guides/personal-information-section-40-and-regulation-13-foia-and-eir-guidance.pdf