MFD printer contracts

FOI request reference: CAS-81015-G6C4T9
Publication date: December 2021

Request

I am currently trying to build an updated view of 2021 Strategic/SME print supplier spend and page usage levels, as now affected by COVID-19, across the UK Govt and associated agencies/bodies. With this in mind, can you please provide the following information:

  1. Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
  2. Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi-functional devices), Print Room devices and desktop printers.
  3. What are your current annual page volumes (split by Colour and Mono)?
  4. What is the approximate annual spend for both hardware and services?
  5. What date is your contract due for renewal?

Outcome

Information provided.

Response

1. Who is your preferred supplier for MFD/Printer Hardware? (Please state in multiple suppliers)
Canon UK, with deployed Uniflow print management software.

2. Please state the number of printers currently within the organisation, to include a breakdown of MFDs (multi-functional devices), Print Room devices and desktop printers.
We have 21 MFDs across the site C5535i, including 2 higher capacity devices in FastCopy (our Printroom) C5560i & 6575i MFP.

3. What are your current annual page volumes (split by Colour and Mono)?
Copy Volumes Nov20 to Nov 21 12month period s Mono 391,214, Colour 247,444.

4. What is the approximate annual spend for both hardware and services?
£3248.64/Qtr.

5. What date is your contract due for renewal?
March 2022.

6. Which procurement route or framework was used to procure this service?
CCS Framework RM3781.

7. Which person/role is responsible for procuring your printer contracts?
Estates and Procurement.