London Gazette Correspondence

FOI request reference: F0043244
Publication date: October 2015

Outcome:

Unsuccessful

Request:

Under the Freedom of Information Act 2000 I seek the following information: All correspondence held at the HMSO relating to the publication of the list of Royal Warrant Holders, from 1st January 1990 to the present day.

If possible I would prefer to receive this information electronically. If the decision is made to withhold some of this data using exemptions in the Data Protection Act, please inform me of that fact and cite the exemptions used.

If you need any clarification then please do not hesitate to contact me. I would be grateful if you could confirm in writing that you have received this request, and I look forward to hearing from you within the 20-working day statutory time period.

Response:

Your request has been handled under the Freedom of Information Act 2000 (FOIA). The FOIA gives you two rights of access when you write to us asking for information. You have the right to know whether we hold the information that you are looking for, and you have the right to have the information given to you. These rights may only be overridden if the information you are looking for is covered by an exemption in the Act.

From our preliminary assessment, it is clear that we will not be able to answer your request because to do so would exceed the cost limit provision under section 12 of the Act. Section 12(1) of the Act, makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for The National Archives (as a central government department) is set at £600. This equates to 25 hours staff time (or one person spending 3 and a bit working days) purely on determining whether the department holds the information, as well as locating, retrieving and extracting the information.

We estimate that it will take us in excess of this to identify the appropriate information, and locate, retrieve and extract it in response to your request because it is so wide ranging. Therefore, your request will not be processed further unless you are able to refine it.

You may wish to refine your request by narrowing its scope and being more specific about what information you particularly wish to obtain, although we are unable to guarantee that any refined requests would fall within the cost limit. For example, you could try reducing the scope of your request to a shorter time period, such as a specific year, or request correspondence about a more specific topic, such as correspondence about the Royal Warrant of a particular business.

You may find this guidance on making an FOI request useful to narrow the scope of your request: https://ico.org.uk/for-the-public/official-information/

Further guidance on section 21 can be found at:

http://ico.org.uk/for_organisations/guidance_index/~/media/documents/library/Freedom_of_Information/Detailed_specialist_guides/costs_of_compliance_exceeds_appropriate_limit.pdf