ICT strategy

FOI request reference: F0062797
Publication date: August 2020

Request
I wish to obtain the following documents:

1. ICT/IM&T/IS Strategy – The IT department strategy or plans, highlights their current and future objectives.
2. ICT Org Chart – A visual document that presents the structure of the IT department, please include name and job titles. If this cannot be sent, please work towards a structure with job titles.
3. ICT Annual or Business Plan – Like the ICT strategy but is more annually focused.
4. ICT Capital Programme/budget – A document that shows financials budget on current and future projects.

If some of these documents are not valid, please state when the 2020 ICT documents are planned to be published.
Outcome
Successful.
Response
Unfortunately, we are unable to provide you with some of this information because it is covered by the exemption at section 40(2) of the FOIA. This exempts the release of personal information about a ‘third party’ (someone other than the requester), if revealing it would break the terms of Data Protection Legislation.
For further information about why this exemption has been applied, please see the explanatory Annex at the end of this letter.
You requested to obtain the following documents:
1. ICT/IM&T/IS Strategy – The IT department strategy or plans, highlights their current and future objectives.

Please see attachment A, which contains the current IT Strategic Plan and annual business objectives:

https://www.nationalarchives.gov.uk/documents/it-strategy-2016-2020.pdf 
2. ICT Org Chart – A visual document that presents the structure of the IT department, please include name and job titles. If this cannot be sent, please work towards a structure with job titles.

We are unable to provide you with this information because it would identify junior members of staff and as such is exempt from release under section 40(2) of the FOI Act.

It is standard practice to withhold the names of officials below Senior Civil Service level. However, to aid transparency of how our organisation is structured and run, TNA publishes the names of senior staff members (down to the level of Heads of Department) on our website. TNA’s organisational chart can be found here on our website.

We do not hold a document of the current IT organisation with only job titles.
3. ICT Annual or Business Plan- Like the ICT strategy but is more annually focused.

Annual objectives and plans are contained in the attached Strategic Plan (attachment A).

https://www.nationalarchives.gov.uk/documents/it-strategy-2016-2020.pdf
4. ICT Capital Programme/budget- A document that shows financials budget on current and future projects.

Attachment B is an extract of the current IT Operations capital IT projects budget for 2020-2021. Information out of scope of your request has been removed. Future IT capital budgets are not yet available.

https://www.nationalarchives.gov.uk/documents/capital-budget-2020-2021.pdf
EXPLANATORY ANNEX:
Exemptions applied.

Section 40(2): Personal Information where the applicant is not the data subject
Data Protection Legislation prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress.

In this case the exemption applies because this information represents the personal information of a junior member of staff at The National Archives.

Publishing the names and contact details of junior members of staff is considered an unfair use of personal data. Junior members of staff would have no expectation that information about their positions would be made available in the public domain; to do so would be unfair and contravene Art. 5 of the General Data Protection Regulation. As such, the names, positions and contact details of junior officials are withheld under section 40 (2) of the FOI Act.

Further guidance can be found at:
http://ico.org.uk/for_organisations/guidance_index/~/media/documents/library/Freedom_of_Information/Detailed_specialist_guides/personal-information-section-40-and-regulation-13-foia-and-eir-guidance.pdf