ICT Expenditure

FOI request reference: F0046405, F0046512
Publication date: July 2016

Request:

Please could you provide me with information about your ICT expenditure, as broken down in the attached template? I have included this template in order to make it easier for you to understand my requirements and provide answers.

I appreciate that you may publish contracts and transparency data, but I was unable to find the information to the level of detail I require in publish sources.

Within the response, please include:

  • Expenditure from all parts of your organisation (central services and business units);
  • As well as your own organisation, expenditure for any subsidiary organisations that fall within the scope of your accounts; and
  • Both revenue (or operating) expenditure and capital expenditure

If you could input the answers in this template and return to me by email as an attachment, this would be much appreciated.

Response:

We can confirm that we hold information relevant to your request and what we can provide we have attached to this response.

Office of Queen’s Printer Scotland

Section 92(5) of the Scotland Act specifies that the Queen’s Printer of Acts of Parliament shall hold the Office of Queen’s Printer for Scotland. The OQPS is based at The National Archives and the functions of the OQPS are carried out from within The National Archives. There are no individual members of staff or resources allocated to the OQPS on a full-time basis and anyone who performs OQPS duties is an employee of The National Archives.

Therefore the response provided below, is provided in response to both your request for information about ICT expenditure at The National Archives and at Office of Queen’s Printer for Scotland.

Section 12 – Cost Limits

The FOI and FOIS Acts give you two rights of access when you write to us asking for information. You have the right to know whether we hold the information that you are looking for, and you have the right to have the information given to you. These rights may only be overridden if the information you are looking for is covered by an exemption in the Act.

We have determined that we will not be able to answer your request because to do so would exceed the cost limit provision under section 12 of the Act. Section 12 (1) of the Act, makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for The National Archives (as a central government department) is set at £600. This equates to 25 hours staff time (or one person spending 3 and a bit working days) purely on determining whether the department holds the information, as well as locating, retrieving and extracting the information.

We estimate that it will take us in excess of this to identify the appropriate information, and locate, retrieve and extract it in response to your request. This is because we do not hold the information you have requested broken down into the categories you have specified. To retrieve the information in the format and structure you have asked for would require searching through over 11,000 transactions to identify and determine these figures. Therefore we will not be processing your any further.

Section 16 – Advice and Assistance

What we can provide within the cost limit is approximate figures for the broad categories (i.e. hardware) you are interested in, for the time period you have specified. You will find these figures on the spreadsheet attached. These figures are a combination of both revenue and capital spending and include expenditure from all parts of our organisation. We do not have any subsidiary organisations that fall within the scope of our accounts.

You may also find it useful to consult our annual accounts, which can be found here on our website: http://www.nationalarchives.gov.uk/about/our-role/plans-policies-performance-and-projects/our-performance/

Or you may wish to consult Contacts Finder for information about specific contracts: https://www.contractsfinder.service.gov.uk/Search

If you were to refine your request by narrowing its scope, perhaps identifying specific areas of interest, rather than the broad range of ICT functions, services and procurements currently requested, we may be able to provide further assistance. For example, you could try reducing the scope of your request to a specific item or contract that you are interested in. Although we are unable to guarantee that any refined requests would fall within the cost limit.

You may find this guidance on making an FOI request useful to narrow the scope of your request: https://ico.org.uk/for-the-public/official-information/

Further guidance on section 12 can be found at:

http://ico.org.uk/for_organisations/guidance_index/~/media/documents/library/Freedom_of_Information/Detailed_specialist_guides/costs_of_compliance_exceeds_appropriate_limit.pdf