Finance IT systems

FOI request reference: CAS-70852-X1G4N0
Publication date: November 2021

Request

The information I’m requesting is regarding the software contracts that the organisation uses, for the following fields. The organisation’s primary corporate Finance Software Solution:
For example, Agresso, Integra, Sapphire Systems; software of this nature.

1. Name of Supplier: Can you please provide me with the software provider for each contract?
2. The brand of the software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
3. Description of the contract: Can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included. Please also list the software modules included in these contracts. 4. Number of Users/Licenses: What is the total number of user/licenses for this contract?
5. Annual Spend: What is the annual average spend for each contract?
6. Contract Duration: What is the duration of the contract please include any available extensions within the contract.
7. Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
8. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
9. Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provided, please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.
10. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).

Outcome

Some information provided.

Response

1. Name of Supplier: Can you please provide me with the software provider for each contract?
Disclosing software systems, product names, vendors and versions may reveal information that would prejudice the prevention or detection of crime and is exempt under section 31 (1) (a) of the FOI Act.

2. The brand of software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
Disclosing software systems, product names, vendors and versions may reveal information that would prejudice the prevention or detection of crime and is exempt under section 31 (1) (a) of the FOI Act.
Description of the contract: Can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included. Please also list the software modules included in these contracts.
For contracts and agreements under £10,000, this information is covered by the exemption at section 43 (2) of the FOI Act.

3. Description of the contract: Can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included. Please also list the software modules included in these contracts.

Information about all contracts and agreements with a value over £10,000 are published in the public domain and is covered by the exemption at Section 21 of the FOI Act.

The information is already published in the public domain as per the link below
Finance Systems Support – Contracts Finder

4. Number of Users/Licenses: What is the total number of user/licenses for this contract?
For our Finance system, we have a total of 155 user licences.

5. Annual Spend: What is the annual average spend for each contract?
This information is covered by the exemption at Section 21 of the FOI Act. The information is already published in the public domain as per the link shared in question 3.

6. Contract Duration: What is the duration of the contract please include any available extensions within the contract.
This information is covered by the exemption at Section 21 of the FOI Act. The information is already published in the public domain as per the link shared in question 3.

7. Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
This information is covered by the exemption at Section 21 of the FOI Act. The information is already published in the public domain as per the link shared in question 3.

8. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
This information is covered by the exemption at Section 21 of the FOI Act. The information is already published in the public domain as per the link shared in question 3.

9. Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provided, please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.
The National Archives has not set a date on which we plan to review this contract.

10. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).
We are unable to provide you with this information because it would identify a junior member of staff and as such is exempt from release under section 40 (2) of the FOI Act. However, at The National Archives we apply the general principle that members of staff at Head of Department level and above are sufficiently senior for their names and/or job titles to already be in the public domain and are therefore not exempt from release.
The Head of IT Operations at The National Archives is Julian Muller.
The National Archives’ full contact options can be found on our website here: https://apps.nationalarchives.gov.uk/contact/.