Digitised records

FOI request reference: F0045526
Publication date: May 2016

 

Request:

1) What percentage of your records has been digitised?
2) How much money is spent on digitising records? Please could I have the time period of 01/01/15 to 01/01/16
3) How many of the digitised records are available online?
4) How much money will be spent on digitising records in the next 5 years?

Response:

  • What percentage of your records has been digitised?

We currently estimate that approximately 120 million pages of our records have been digitised to date. That equates to around 8% of our total collection. Our records are digitised by a combination of direct TNA activity and by commercial licensing partners working in collaboration. This has been going on for many years and we do not have a definitive breakdown of how much was completed by either route.

However, we do have statistics for the most recent year (April 2015 to end March 2016):

  • Images created by licensing partners = 5,540,000
  • Images created in-house by TNA = 1,701,462
  • Images created by contractors appointed by TNA = 748,611
  • How much money is spent on digitising records?

The majority of the digitisation that has been completed on TNA records was done by commercial licensing partners rather than by TNA ourselves. We cannot quantify this definitively as we do not have visibility of their costs, however (based on an understanding of average market costs to digitise) we have calculated that combined they have spent over £60 million during the last 10 years digitising TNA records.

Additionally, in the last year, TNA have spent £143,485.66 on digitisation.

  • How many of the digitised records are available online?

All of the above mentioned digitised records are available online. However records digitised by licensing partners are available to download on their own websites, not via TNA’s Discovery platform.

  • How much money will be spent on digitising records in the next 5 years?

TNA have budgeted to spend approximately £25,000 this year on digitisation projects. We operate on a 12 month budget cycle and have not at this point allocated any money for digitisation in the following 4 years.