Request
This is a data request both under the Freedom of Information Act and the Environmental Information Regulations.
In consideration of the climate crisis, I would like to request the following information about how the organisation is enabling staff to reduce their emissions through sustainable transport, and more specifically, cycling.
1) over the past five years, broken down by year –
a) how many staff members used the Cycle to Work scheme?
b) what percentage of staff was this?
c) what was the average value of the vouchers claimed on the scheme?
d) what was the number of those who took up the scheme, who then failed to complete, leaving the organisation with costs?
2) what tools does the organisation use to encourage cycling for their staff –
a) on a work basis
b) on a leisure/health basis
3) with regards to staff, does the organisation –
a) have any monitoring for what modes of transport staff use –
i) for their journey to work
ii) for journeys during work time
b) and if this data is recorded, I request a copy of such data as detailed as it can be reasonably given, while still protecting personal data rights
4) how many of the following does the organisation have available for staff use
a) pedal cycles
b) electric bikes
c) motorbikes
d) internal combustion cars
e) electric or hybrid cars
f) internal combustion vans
g) electric or hybrid vans
h) heavy trucks
5) does the organisation mileage scheme clearly state the claim rate for cycling
6) how many cycling miles have been claimed by the organisation’s staff in the past five years
7) Regarding your current cycle to work scheme –
a) what scheme is currently in place
b) what is the maximum limit on the cost of a bike, if a limit is currently in place
Replace the concept of cycle to work schemes in Q1 with your loan scheme, and if you have any documentation for staff explaining how your loan scheme works, please include that.
Outcome
Information provided.
Response
1) over the past five years, broken down by year –
| All years | 2023 | 2022 | 2021 | 2020 | 2019 | |
| a) how many staff members used the Cycle to Work scheme? | 14 | 2 | 2 | 2 | 4 | 4 |
| b) what percentage of staff was this? | 2.5% | 0.32% | 0.34% | 0.35% | 0.74% | 0.79% |
| c) what was the average value of the vouchers claimed on the scheme?* | £622.02 | £415 | £550 | £562.50 | £558.75 | £786.80 |
| d) what was the number of those who took up the scheme, who then failed to complete, leaving the organisation with costs? | N/A | N/A | N/A | N/A | N/A | N/A |
*It is a loan not a voucher that is provided to staff
2) what tools does the organisation use to encourage cycling for their staff –
a) on a work basis:
Cycle loan, Cycling Sheds and showers
b) on a leisure/health basis
N/A
3) with regards to staff, does the organisation –
a) have any monitoring for what modes of transport staff use
No
i) for their journey to work
No, we do not monitor how people get to work.
ii) for journeys during work time
No, we do not monitor how people travel during work time.
b) and if this data is recorded, I request a copy of such data as detailed as it can be reasonably given, while still protecting personal data rights
N/A
4) how many of the following does the organisation have available for staff
a) pedal cycles
None
b) electric bikes
None
c) motorbikes
None
d) internal combustion cars
None
e) electric or hybrid cars
None
f) internal combustion vans
None
g) electric or hybrid vans
None
h) heavy trucks
None
5) does the organisation mileage scheme clearly state the claim rate for cycling
Yes, 20p per mile for expense claims.
6) how many cycling miles have been claimed by the organisation’s staff in the past five years
26 miles.
7) Regarding your current cycle to work scheme –
a) what scheme is currently in place
We offer a loan scheme, which allows up to £1,000 towards the cost of a bike.
b) what is the maximum limit on the cost of a bike, if a limit is currently in place
We don’t put a limit on the cost of the bike, but we only loan up to £1,000 towards the cost of the bike.
Documentation for staff explaining how our loan scheme works is available on our Intranet page. The following information has been copied from our Intranet page:
The National Archives can provide you with an interest free loan to pay for a bicycle. This loan is paid with your normal salary and recovered in monthly instalments starting in the month in which the loan is paid.