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Guide reference: Military Records Information 25
Last updated: 20 September 2011

1. Why use this guide?

This research guide briefly describes records held at The National Archives of military operations and campaigns undertaken by the British Army and its predecessors from 1660 until the outbreak of the First World War in 1914. The guide provides advice on how to find records of English or British involvement in specific wars and conflicts. It does not cover personnel records.

2. Essential information

Records held at The National Archives covering any given war or campaign tend to be spread throughout a number of different record series and types of documents. These varied series of documents are found chiefly within the State Papers department, for military campaigns before 1782, and the War Office department. Amongst the various types of documents that provide insight into Army campaigns are letters and other forms of correspondence, often between officials in central government and military commanders, headquarters papers as well as the private papers of military officials.

A permanent, professional, standing army was not established in England until 1660, following the Restoration. What was then the English Army did not become the British Army until 1707. This permanent Army, sometimes referred to as the Regular Army, consisted of the Guards, and the Horse and Foot regiments.

3. Published finding aids for campaign records

The major guide to military campaign records at The National Archives is the Alphabetical Guide to Certain War Office and Other Military Records Preserved in the Public Record Office (Kraus Reprint Corporation, 1963). This is an index by subject, name and regiment to the State Papers and War Office records. It gives specific document references.

Many of the State Papers have been indexed in the Calendars of State Papers Domestic series, Charles II, James II, William and Mary, Anne (Public Record Office Calendars, 1860-1947). These indexes contain considerable detail and may sometimes preclude the need to consult the original records themselves.

4. Searching by name of war or campaign

You can search Discovery, our catalogue, using the name of a war. It will sometimes help to restrict such a search to departments WO and SP. The table below also provides some useful references.

Campaign or war Dates of war Record series
Third Dutch War, Flanders campaign 1672-1674 SP 44/52
Nine Years' War (also known as King William's War) 1689-1698 SP 8, SP 87/1
War of Spanish Succession 1702-1713 SP 87/2-7
Campaigns in North America and the Caribbean against the French and various Native American peoples n/a CO 5
War of Austrian Succession 1740-1748 SP 87
Seven Years' War 1756-1763 SP 87
Campaigns by the British forces in India 1757-1796 n/a WO 40
American War of Independence 1775-1783 WO 36, WO 28/2-10
Peninsular War 1810-1814 WO 28, WO 107
Opium War 1840-1844 WO 28
Crimean War (aka Russian War) 1853-1856 WO 28
Sepoy Mutiny 1857-1860 WO 28
Boer War 1899-1902 WO 32, WO 108
Various campaigns of the later 19th century n/a WO 107

5. Searching for details of military campaigns in official correspondence

A rich source of information on military campaigns are the letters to and from central government departments and the military commanders in the field. The out-letters, sent from central government, were usually written either by the monarch, the secretaries-of-state who managed military affairs or the senior officers of the Army stationed in Whitehall, namely the Commander-in-chief, the Adjutant-General or the Quartermaster-General.

The table below provides the appropriate records series to search within according to date. Though the records series listed contain information on actions and campaigns of British forces, in many cases the series is not necessarily confined to these subjects and may contain much else besides.

Dates Type of correspondence Record series
1660-1828 Kings' letters, secretaries' letters, warrants and other documents SP 44
1670-1698 Papers and letters of William III SP 8
1674-1679 Papers and letters of the Duke of Monmouth SP 44/41, SP 44/48, SP 44/52 and SP 44/58
1684-1861 Out-letters from the Secretary-at-War WO 4
1695-1765 Includes despatches from commanders and reports on both military campaigns and diplomatic negotiations SP 87
1702-1711 Reports and despatches of John Churchill, 1st Duke of Marlborough SP 87/2, SP 87/3, SP 87/5 and SP 87/6
1702-1782 Letters from the Secretary-at-War and the senior officers of the Army and the Board of Ordnance to the secretaries-of-state relating to military affairs SP 41
1711-1712 Papers and letters of the Duke of Ormond, Major General William Cadogan, Henry Watkins and others SP 87/7
1714-1782 Military entry books containing the secretaries' correspondence on army matters SP 44/176-203
1732-1868 Letters, papers, despatches and reports of battles and campaigns addressed to the Secretary-at-War and its successor the Secretary of State for War WO 1 
1753-1815 Letters, despatches, reports of battles and campaigns and papers addressed to the Secretary-at-War and its successor the Secretary of State for War WO 40
1758-1855 Out-letters to the Secretary-at-War and others HO 51
1759-1858 Indexes of correspondence consisting of abstracts of the letter books of the Secretary-at-War WO 2
1765-1868 Out-letters from the Commander-in-Chief WO 3
1782-1840 Letters from the Commander-in-Chief, the Secretary-at-War, the Board of Ordnance and other military departments. Includes correspondence about the French War (1793-1794) HO 50
1793-1859 Out-letters from Secretary-of-State WO 6
1794-1840 In-letters from the Secretary of State for War (and Colonies from 1801). After 1815, following the end of the Napoleonic Wars, the letters are concerned only with the Militia and other domestic military affairs. HO 30 
1801-1855 Military correspondence of the War and Colonial Office CO 323
1837-1962 Reports of actions and campaigns in which British forces participated WO 106
1855- Military correspondence of the Colonial Office from 1855, including the affairs of the King's African Rifles and the Niger and West Africa Frontier Force, which were in peacetime administered by the Colonial Office CO 445, CO 534, CO 581, CO 582, CO 623, CO 624, CO 641, CO 642, CO 820 and CO 871

 

6. How to find records of Army strength, location and movement

The strength, composition, location and movements of units and formations of the Regular Army and, after 1855, of the whole Army, may be found in these series:

Dates Record series Type of records
 1661-1846  WO 24  Establishments
 1683-1852  WO 5  Marching orders
 1750-1912  WO 27  Inspection returns
 1754-1866  WO 17  Monthly returns
 1758-  WO 25  Embarkation and disembarkation returns
 1737-1967  WO 379  Disposition and movement of regiments
 1803-c.1983  WO 380  Designation, establishments and stations of regiments
 1859-1950  WO 73  Monthly returns

7. How to find records of Army supplies and finances

The government department responsible for supplying food to the Army was known as the Commissariat, which was run by the Treasury. Records of the Commissariat up to 1855, and the financial affairs of the Army in general, can be found in Treasury Papers T 1T 27T 53 and T 54, and from 1855 in T 24.

8. How to find maps and plans

Maps and plans will be found in WO 78 and WORK 43. Most are of forts, barracks and other military establishments, but they include many bearings on operations.

9. How to find records of campaigns in private papers

The private papers of high-ranking Army officers are another useful source for researchers looking for details of particular military campaigns and the British involvement in them. The table below provides the record series references for the private papers of Army officers, or the official papers they collected, which are held at The National Archives. The records of British Army Headquarters in North America from 1775-1783 are in PRO 30/55, and include papers of the successive commanders-in-chief, Generals Thomas Gage, Sir William Howe, Sir Henry Clinton and Sir Guy Carleton.

Individual Relevant service and campaigns covered by papers  Dates of records Catalogue reference
General Sir Jeffrey Amherst (later Lord Amherst) Commander-in-Chief in America 1758-1763; Governor of Virginia 1763-1768; Commander-in-Chief at home 1778-1782 and 1783-1795. Military operations in North America during the Seven Years' War 1756-1763 and the American War of Independence 1775-1783. Relations with and operations against Native American tribes. 1712-1786  WO 34
General Sir Robert Brownrigg Military secretary to the Commander-in-Chief 1795-1803 and Quartermaster-General 1803-1811. 1792-1820  WO 133
General Sir Redvers Buller Zulu campaign of 1878; Commander of Natal Army in Boer War 1899-1900. 1872-1901  WO 132
Major-General Sir James Carmichael Smyth Senior officer with the Royal Engineers; service in the Cape of Good Hope 1806-1807; service with Sir Thomas Graham's Dutch expedition and fortifications in the Netherlands and France 1813-1818. 1805-1838  PRO 30/35
Colonel R B Colvin Records of the 20th Battalion, Imperial Yeomanry 1900-1902  WO 136
Lieut-General Charles Cornwallis Service in the American War of Independence from 1780-1782. There are also papers relating to his later service in India. 1612-1854  PRO 30/11
Major-General Sir William Eyre Crimean War 1853-1856 1855-1859  PRO 30/46
Lieutenant-General H G Hart Ashanti War 1873-1874 1838-1875  WO 211
Field-Marshal Earl Kitchener The Gordon Expedition and the conquest of the Sudan; the Boer War; tenure of office as Commander-in-Chief, India 1877-1938  PRO 30/57
General Sir Galbraith Lowry Cole Served in Sicily 1806-1809 and commanded the 4th Division in the Peninsula 1809-1815. Official and personal letters and papers. 1752-1843  PRO 30/43
General Sir George Murray Commander-in-Chief in Ireland 1825-1828; Secretary of State for War and the Colonies 1828-1830; Master General of the Ordnance 1834-1835 and 1841-1846. 1804-1859  WO 80
General Sir Marmaduke Peacocke Commander in Lisbon 1809-1814. Garrison and general orders only. 1808-1814  WO 134
Major Rice Price 56th Foot papers and journals, covering a considerable part of the siege of Gibraltar by the Spanish in 1779. 1760-1827  PRO 30/85
Field-Marshal Lord Roberts Commander-in-Chief during Boer War 1899-1902 1835-1905  WO 105
Major J S Rothwell British Operations in China 1840-1842 1884-1891  WO 273
General Sir George Scovell Served during the Peninsular War in the Intelligence Branch of the Quartermaster-General's Department and was for sometime Wellington's chief cipher officer. Many intercepted French dispatches, campaign diaries and miscellaneous papers. 1762-1860  WO 37
General Sir Harry Smith Served with Rifle Brigade on the Montevideo expedition 1806-1807; in the Peninsular War 1808-1814; in America 1814-1815 and Waterloo 1815. There is a diary covering 1806-1808 and official and private letters from 1813. 1805-1851  WO 135
Field-Marshall Lord Wolseley War with China 1860; Ashanti War 1873-1874; Zulu War 1879; and the Sudan expedition of 1884. 1860-1885  WO 147

10. Background information on the administration and hierarchy of the Army

During the 17th century and after, the commander of the Army, the principal military adviser to the Crown, took the title Captain-General or Commander-in-Chief. This position was filled only when required. The two most senior permanent officers of the Regular Army, responsible for discipline and administration, were the Adjutant-General and the Quartermaster-General. They worked from Whitehall with the Secretary-at-War, a civilian official.

Until well into the 18th century, however, discipline and the control of operations were closely controlled by the King himself. The appointments to field commands, and all orders for field operations, were made in the King's name by one of the Secretaries of State.

Weapons and ammunition were issued by the Board of Ordnance, which was responsible through its head, the Master-General of the Ordnance, directly to the King (until 1801 Irish regiments at home were similarly supplied by the Irish Ordnance Board). Besides issuing weapons and ammunition, the Board of Ordnance was also responsible for the Corps of Artillery and Engineers, and for the Waggon Train.

In 1854-1855 the office of Secretary-at-War and the entire Board of Ordnance were abolished and the administration of all arms, and of the Commissariat, responsible for supplying the Army with food, was combined in a new department, the War Office. At the head of the War Office was the Secretary-for-War. The Commander-in-Chief was from 1870 subordinated to the Secretary-for-War, and in 1904 abolished.

11. Records in other archives

To find records in other archives, search our catalogue and refine your results using the filters. Alternatively you can find contact details for archives elsewhere using Find an archive.

Details of regimental archives can also be found through the National Army Museum or the Army Museums Ogilby Trust.

12. Further reading

Some or all of the publications below may be available to buy from The National Archives' bookshop. Alternatively, search The National Archives' library catalogue to see what is available to consult at Kew.

An Alphabetical Guide to Certain War Office and Other Military Records Preserved in the Public Record Office (Kraus Reprint Corporation, 1963)

Roger B Manning, Apprenticeship in Arms: The Origins of the British Army 1585- 1702 (Oxford University Press, 2006)

M Roper, Records of the War Office and Related Departments, 1660-1964 (PRO, 1998)

Guide reference: Military Records Information 25

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