Implementing the 20-year rule – transferring to places of deposit

This training is for creating bodies transferring public records (also known as records of local interest or ROLI) to places of deposit other than The National Archives.

Records from the following organisations, specified in the secondary legislation under The Public Records Act, are required to transfer records to approved places of deposit.

During 2015, two key pieces of information legislation will be changing. As part of the government’s transparency agenda, selected records of public bodies covered by the Public Records Act will be made more widely accessible to the public through earlier transfer to public archive services.

At the same time, the revised European Directive on Re-use of Public Sector Information will come into force through updated UK regulations which, in most cases, will give the public a right to re-use accessible information at marginal cost.

The National Archives has produced guidance and is running training sessions for Ministry of Justice and NHS staff to help implement the new rules.

NHS course details

The Public Records Act aims to ensure that key records are preserved and made accessible to the public over the long term. It is probably best known through news reports of the annual release of historic Cabinet records to the public. However, the scope of the Act extends beyond central government, to include local NHS organisations, coroners and to certain related records administered by local authorities.

Changes introduced in 2015 as part of the government’s transparency agenda will make records covered by the Act more widely accessible to the public through earlier transfer to public archive services.

This half-day session, led by staff of The National Archives, is aimed primarily at local NHS staff working in information governance or records and information management roles. It will help them to understand the amended legislation, its relationship to other information legislation and what steps they need to take to implement it, including practical workshops on selection, processing and sensitivity review of public records.

Liverpool Central Library, Tuesday 3 November 2015 – book now

Barnsley Archives and Local Studies, Wednesday 4 November 2015 – book now

Wiltshire and Swindon Family History Centre, Tuesday 10 November – book now

The Keep, Thursday 19 November 2015 – book now

Norfolk Record Office, Tuesday 1 December 2015 – book now

Ministry of Justice course details

This half-day course is designed for any member of staff working in a county or magistrates’ court, coroner’s service or prison in England and Wales. No prior knowledge of relevant records legislation and standards is required, though an understanding of the role record keeping plays within your organisation would be useful.

The course will cover all aspects of the 20 year programme, including responsibilities under the Public Records Act (1958 and 1967) for courts, coroners and prisons, relevant processes required for compliance with the new transfer arrangements outlined in the Constitutional Reform of Government Act (2010) and an introduction to the Place of Deposit arrangements in England and Wales. Refreshments are included.

Course dates to follow