IFTS online

What is IFTS online?

IFTS online is an accreditation scheme that measures how effectively public sector organisations manage the re-use of their information. It is also a valuable tool for public sector organisations to demonstrate that they are meeting their legal responsibilities under the Regulations on the Re-use of Public Sector Information 2005 (referred to as the ‘PSI Regulations’ within the assessment process).

IFTS online is available to all public sector organisations. It is also the means by which we assess the performance of Crown bodies that have a limited delegation of authority to license their own information.

How does the assessment work?

The organisation applying for IFTS online accreditation completes a self-assessment questionnaire.  The questionnaire should take about 1-1.5 hours to complete.  You will need to give information about:

  • how you explain what information is available for re-use
  • situations in which you might not permit re-use of information
  • website and publications copyright notices
  • how you explain any charges for re-use
  • the standard terms and conditions of re-use; staff awareness of the policies and guidance
  • your complaints policy
  • any exclusive arrangements you may have

From the self-assessment questionnaire the Office of Public Sector Information, part of The National Archives, will produce a tailored report providing advice, feedback and recommendations.

Who should complete the assessment?

  • If your organisation is already actively permitting people to re-use information and has an established licensing process, then the person responsible for this activity should complete the assessment.
  • If you do not have such processes in place then somebody responsible for information policy or Freedom of Information is the best person to complete the assessment.

You are welcome to get in touch with the team.

IFTS online self-assessment questionnaire (DOC, 0.75Mb)

The following have delegations to license specific types of information and undergo IFTS online assessment

British Film Institute

Date of delegation: 12 March 2014

IFTS assessed: May 2014

Material licensed:

  • moving images and tapes from the Central Office of Information Film and Tape Library and other collections including material from the Foreign and Commonwealth Office
  • still imagery and posters
  • correspondence relating to film productions

Cabinet Office

Date of delegation: 3 June 2009

IFTS assessed: October 2010

Material licensed: Gateway Review material

ELGIN

Date of delegation: n/a – voluntary member

IFTS assessed: July 2012

Material licensed: Roadworks data

Forestry Commission

Date of delegation: 29 October 2001

IFTS assessed: September 2009

Material licensed: Photographs, films and other visual material

Government Art Collection

Date of delegation: 21 September 2001

IFTS assessed: April 2009

Material licensed: Photographic and digital archives of the Government Art Collection

GCHQ

Date of delegation: 19 January 2007

IFTS assessed: May 2005

Material licensed: Information and databases created by GCHQ

Highways Agency

Date of delegation: 22 November 2007

IFTS assessed: June 2009

Material licensed: Images from Highways Agency traffic management cameras

Historic Scotland

Date of delegation: 16 August 2006

IFTS assessed: January 2011

Material licensed: Historic Scotland’s Photographic Library

Imperial War Museums

Date of delegation: 13 December 2011

IFTS assessed: October 2011

Material licensed: Documents, photographs, films and other works deposited for permanent preservation in the Imperial War Museum by government

Intelligence Collection Group

Date of delegation: 31 August 2006

IFTS assessed: August 2005

Material licensed: Aerial photographs and imagery geographical information

Metropolitan Police Service

Date of delegation: 3 October 2012

IFTS assessed: June 2012

Material licensed: Works created by police officers in the following categories: training course materials; databases; still images; film and video footage; works created in the course of professional, specialist, technical, administrative and consultancy services

National Army Museum

Date of delegation: 29 April 2010

IFTS assessed: June 2010

Material licensed: Images, video and archival literature

Royal Commission on the Ancient and Historical Monuments for Scotland

Date of delegation: 30 October 2006

IFTS assessed: November 2006

Material licensed: Photos, manuscripts, documents and drawings originated by or for RCAHMS, RCAHMS databases

Royal Commission on the Ancient and Historical Monuments for Wales

Date of delegation: 2 October 2008

IFTS assessed: May 2011

Material licensed: Collections and individual items protected by Crown copyright

Royal Mint

Date of delegation: 31 December 2004

IFTS assessed: September 2006

Material licensed: Photographs and coin designs

Transport Scotland

Date of delegation: 28 July 2008

IFTS assessed: July 2008

Material licensed: Material protected by copyright or database rights which Transport for Scotland has produced or commissioned