If an error or omission is noticed after a Command Paper has been laid, government organisations must contact The National Archives and PVP contractor as a matter of urgency.

If an error or omission has been identified in a House of Commons Paper or un-numbered Act Paper, the organisation should contact the Journal Office and the contractor as soon as possible.

Organisations with parent departments must also inform their parent departments of errors or omissions contained within laid documents.

A published paper must be the same as its laid version; it is not enough simply to amend a paper's online copies without producing a correction slip.

An amendment can be included in several ways, depending on the change required:

  • 'stickering'
  • a correction slip (sometimes known as an erratum slip)
  • withdrawing and re-laying the paper

Any of these options may involve additional cost. Where possible, to minimise the cost, deal with corrections before print copies are despatched to Parliament or stakeholders.

Stickering

'Stickering' can take place if the Journal Office notices a minor error while a paper is being laid.

If this is the case, the print copies (including the laid copies and those to be distributed on publication, where not already despatched from the contractor) should have a sticker with the correct text placed over the erroneous text.

Correct the online versions of the document before publication.

Correction slips

Use correction slips where an error or omission is noticed after laying has taken place and print copies have been despatched. In these circumstances the government organisation must lay a correction slip in Parliament, stating what is corrected, and provide certain other information about the publication.

To ensure correction slips include the relevant publishing information, The National Archives has agreed correction slip templates with the PVP contractor. These are supplied on request from the contractor ready for organisations to complete. Organisations must obtain Journal Office approval before correction slips are distributed.

Organisations should also ensure that the correction slip is uploaded where the paper is published online.

Withdrawing and re-laying a paper

If the error or omission is significant, it may be necessary to withdraw and re-lay a new version of the paper. If considering withdrawing a paper, organisations should seek advice from their departmental parliamentary unit and from the Journal Office.

Costs to correct a paper

If the error is the fault of the government organisation, it will be liable for any additional costs involved. If the error is the fault of a supplier then it will be liable for the costs involved.

It is the responsibility of the authoring department to check the final proof of a paper.