- Official publishing
- Records selection and transfer process
- 1. Appraising your records
- 2. Selecting your records
- 3. Sensitivity reviews of selected records
- 4. Cataloguing and preparation of records
- 5. Planning and arranging delivery of records
- 6. How we accession your records
- Borrowing accessioned records
- Legal obligations for transfer
- Digital records transfer
- Information Management Assessment programme
- Crown and Parliamentary copyright
- Digital Continuity Service
Cataloguing your records
Cataloguing is the process of writing a description for the records that you are transferring. The records can be searched later using descriptions and titles within catalogues.
Departments transferring records to The National Archives must catalogue or list the selected records according to The National Archives' defined cataloguing principles and standards.
Places of deposit have their own cataloguing standards and conventions and they may differ from those at The National Archives. Therefore bodies which transfer to places of deposit should consult the places of deposit on the most appropriate level of description and listing required.
There is a quick reference guide covering the key elements.
We also publish information about digital records transfer.
Guidance and forms
Microsoft Excel cataloguing template (XLS, 0.02Mb)
RTF cataloguing template (RTF, 0.07Mb)
Guidance on using our RTF cataloguing template (PDF, 0.13Mb)
AA2 e-transfer form (RTF, 0.06Mb)
This page contains PDF, XLS, RTF files. See plug-ins and file formats for help in accessing these file types.