Departments and other public record bodies which transfer records to The National Archives must ensure that the records have been prepared for transfer in accordance with The National Archives’ preparation standards.
Records transferred to The National Archives have been identified as being of high value and worthy of permanent preservation and therefore the primary aim of careful physical preparation of the records is to ensure that they remain intact and usable for as long as possible.
Read our comprehensive guide to transferring records to The National Archives or find our quick guides on specific topics below.
Quick guides on specific topics
Preparation of recordsÂ (PDF, 2.23Mb)
Standard filesÂ (PDF, 0.36Mb)
Tagging items into a fileÂ (PDF, 0.36Mb)
Loose papersÂ (PDF, 0.35Mb)
Dummy card and redactionsÂ (PDF, 0.55Mb)
Maps and plansÂ (PDF, 0.41Mb)
Photographs, negatives and glassplatesÂ (PDF, 0.42Mb)
PackingÂ (PDF, 0.45Mb)
Box board specificationsÂ (PDF, 0.02Mb)
Caring for your booksÂ (PDF, 0.96Mb)
Caring for your photographsÂ (PDF, 0.30Mb)
Caring for your prints, drawings and watercoloursÂ (PDF, 0.88Mb)
How to deal with wet documentsÂ (PDF, 0.05Mb)
Where should I go for advice on conservation?Â (PDF, 0.04Mb)