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About the exhibition

Title of exhibition *

Name of institution where the exhibition is to be held *

Address 1 *

Address 2

Town / city

County

Postcode *

Country

Proposed start date of exhibition *
dd/mm/yyyy

Proposed end date of exhibition *
dd/mm/yyyy

Contact for correspondence

First name *

Last name *

Position

Telephone number (include area code) *

Email address *

Records to be loaned

Please include The National Archives' catalogue references of documents to be loaned, including the page/folio to be displayed, and a brief description of the record. The reference and/or item number must be included.

1. Catalogue reference *

Description *

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2. Catalogue reference

Description

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3. Catalogue reference

Description

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4. Catalogue reference

Description

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5. Catalogue reference

Description

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6. Catalogue reference

Description

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7. Catalogue reference

Description

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8. Catalogue reference

Description

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9. Catalogue reference

Description

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10. Catalogue reference

Description

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Display

How do you propose to display the item(s)?

If an item is found to be a bound volume, we will give you the dimensions.

Wall mount
(Maximum 100 characters allowed)

Display case(s)
(Maximum 100 characters allowed)

Environment information

How are environmental conditions in the exhibition areas monitored?

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How is the temperature and relative humidity controlled in the exhibition area(s)

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How is the temperature and relative humidity controlled in the display case(s)

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What are the guaranteed variants of temperature and relative humidity in the exhibition area(s)

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What are the guaranteed variants of temperature and relative humidity in the display case(s)

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What type of light is used to illuminate the exhibition area(s)

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What type of light is used to illuminate display case(s)

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How many hours of lighting per week are provided to the exhibition area(s)

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How many hours of lighting per week are provided to the display case(s)

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What level of lighting can be guaranteed (lux) in the exhibition area(s)

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What level of lighting can be guaranteed (lux) in the display case(s)

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What level of UV content (μW/lumen) can be guaranteed?

Can you provide us with a copy of your emergency response plan?
Yes No

Security

Are the display cases locked?
Yes No

Or is the glass placed in position with suction pads?
Yes No

Do you have 24-hour security control for the entire premises?
Yes No

Do you have any reasonable cause to believe that any object comprised in the exhibition was stolen, illegally exported or illegally imported from its country of origin as defined by the 1970 UNESCO Convention on Cultural Property?
Yes No

Insurance

In the event of loss or damage will the item(s) be covered by the Government Indemnity Scheme? *
Yes No

If ‘NO’ how will the item(s) be insured in the event of loss or damage?

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Terms and Conditions

Once the loan is agreed we must receive a copy of either the UK Government Indemnity or a commercial certificate of insurance before the loan can take place.

I have read and agree to the accompanying conditions for the loan of public records , and accept the financial and curatorial implications of the loan.*

First name*

Last name*

Position*

Date*
dd/mm/yyyy

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The National Archives takes your privacy seriously and we are committed to the responsible handling of personal information in accordance with our Information Charter. See our privacy policy for more details.

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