Taking part in the survey

The Accessions to Repositories 2018 survey is now open. We are contacting archives in December 2018 inviting them to participate. If you are interested in taking part for the first time, please contact the team.

Please submit your returns by 1 February 2019.

The template has been adapted to support our data analysis work. We ask all participants, including local authority places of deposit, to use this updated template to send in their returns:


Accessions template 2018 (XLS, 0.05MB)

Please do not make changes to the format of the template as this will affect our ability to analyse the information accurately. The methods we use to analyse the data rely on the format being as uniform as possible, which is why we have introduced some new guidelines around filling in the template. Please read the appropriate guidance before submitting a return.


Accessions to Repositories Guidance (general) 2018 (PDF, 0.22MB)

Guidance for local authority places of deposit

Accessions to Repositories Guidance (local authority places of deposit) 2018 (PDF, 0.23MB)

20-year rule and local authority places of deposit

Local authority places of deposit need to complete the survey using the template above and mark up any public record accessions.

Without receipt of accessions returns by 1 February 2019 deadline, we cannot guarantee payments of New Burdens funding to local authority places of deposit.

If you have accessioned records eligible for New Burdens funding, you will need to respond to any request for confirmation of stated quantities and agreement to the terms by 1 March 2019 for payment to be authorised.

For more information on completing the return as a local authority place of deposit, please see our specific guidance above. Further details about New Burdens and eligibility for local authority places of deposit are available on the 20 year rule web page.