Record transfer report for local bodies

Locally-based public sector organisations such as magistrates’ courts, prisons, coroners’ courts or NHS bodies are required to transfer some of their records for historical preservation to ‘places of deposit’ – local archive services appointed by The National Archives under the Public Records Act 1958.

Data from these public sector organisations provides information on the volume of records they hold and have transferred to their local place of deposit during the last calendar year.

This data has been collected by The National Archives to monitor the transfer of public records to places of deposit during the transition period to the 20-year rule.

Collected in January 2016, the data documents public record transfer activity of the 2015 calendar year. This is the first time that this data has been requested from organisations in this way, and provides a snapshot of local public record transfer activities. Answers from future surveys will help to build upon the work of the first survey to create a more comprehensive picture. Survey data will be collected and published on an annual basis.

Access the report

The file shows the data provided by some public record bodies that transfer records to archives other than The National Archives. The report does not include responses from all organisations required to transfer their records, but should be seen as an indicative baseline that documents transfer activity locally.

The responses from the 282 respondents are listed alphabetically by the name of the organisation, and can be filtered by regional location and type of organisation.

Record transfer report 2015 for local transfers (XLS, 0.04 MB)
Record transfer report 2015 for local transfers (CSV, 0.04 MB)

What the figures mean

Public sector organisations required to transfer their records to places of deposit provide data on the volume of their records in the following categories:

  • legacy records dated up to and including 1984 due for selection and transfer before 2015
  • records dated 1985-2004 due for transfer during the ’20-year rule transition’ phase
  • records that have not yet been reviewed for permanent preservation
  • records which have been transferred to a place of deposit

The volume of records is denoted in linear metres. Where ‘0’ is given as a value, either no records are held or the quantity is unknown.

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