Finance

Where our money goes

The National Archives is the UK government's official archive.  We are guardians of some of the most iconic national documents dating back over 1,000 years. We give detailed guidance to government departments and the public sector on information management and advise others about the care of historical archives. Our role is to collect and secure the future of the record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible.

Find out how we spend our money, where we receive funding, what income we generate, and how this compares with last year's spending and income with the diagrams and data below. The data is also provided in a CSV format to enable reuse.

 

Diagram showing our funding, spending and income in 2013-14 (XLS, 1.67Mb)

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Non-consolidated performance related payments

Information on the Ministry of Justice's website shows non-consolidated performance related payments (NCPRPs) awarded to staff in the Ministry of Justice and its agencies.

These details include in-year performance related payments awarded in the financial year 2010-11 and end-year performance payments awarded for the 2010-2011 performance year which were paid after 1 April 2011.

See the non-consolidated performance related payments on the Ministry of Justice's website.

Online System for Central Accounting and Reporting (OSCAR) spending data

OSCAR is used by the Treasury to collect financial data from across the public sector. The data is used for fiscal management, producing Parliamentary Supply Estimates and public expenditure statistics, preparing Whole of Government Accounts and meeting data requirements of the Office for National Statistics.

This spreadsheet gives the most recent actual and forecast income and expenditure for the current financial year that The National Archives has submitted to Treasury. The data is also provided in a CSV format to enable reuse.

OSCAR spending data (CSV, 0.01Mb)

OSCAR spending data (XLS, 0.04Mb)

Items of spend over £10,000

Details of supplier payments for individual invoices exceeding £10,000 are shown here. These details are updated monthly. See the document below for an explanation of monthly spend.

Explanation of monthly spend (DOC, 0.02Mb)

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Government Procurement Card Spend - transactions over £500

The National Archives is publishing all Government Procurement Card (GPC) spend for all staff that hold GPCs. 

The data published includes transactions for goods and services costing over £500.  This data will be published on a monthly basis

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Salaries over £58,200

£58,200 is the base of the first salary band for senior civil servants.

Fifteen members of staff, other than members of the senior civil service, earn salaries over £58,200.

Please open the document below to view the salaries, pension entitlements and any taxable benefits in kind of the Chief Executive, Directors and Non-Executive Directors during 2012-2013. The tables are taken from the 2012-2013 Annual Report published in July 2013. The bonuses paid in a year relate to performance in the preceding year, so the bonuses reported in 2012-2013 relate to performance in 2011-2012 and the comparative bonuses reported for 2011-2012 relate to performance in 2010-2011. The data is also provided in a CSV format to enable re-use.
                              

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Directors' expenses

These documents show all expenses claimed by our directors from April 2009. All travel was in economy class.

The summary for each director includes transport, hotel and subsistence costs. The data is also provided in a CSV format to enable reuse.

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Exceptions to the spending freeze

The government introduced an approach to cut costs and waste in central government operations in order to help tackle the budget deficit and protect essential jobs and services on the frontline.

Five key areas of spend have been affected, with freezes on:

  • any ICT spend above £5 million, and specifically any ICT spend over £1 million on systems that support administration including finance, HR or procurement
  • all new advertising and marketing spend. Only essential campaigns are allowed
  • any consultancy spend over £20,000
  • Civil Service recruitment, except in important front line and business critical areas
  • the signing of any new property leases or lease extensions unless they are approved centrally

The exceptions to the spending freeze for The National Archives from July 2010 are as follows:

The data is also provided in a CSV format to enable reuse.

Exceptions to the moratoria (XLS, 0.04Mb)

Exceptions to the moratoria (CSV, 0.01Mb)

This page contains XLS, CSV, DOC files. See plug-ins and file formats for help in accessing these file types.