Request to receive the Chilcot Inquiry in a different format (Adobe InDesign)

FOI request reference: F0047679
Publication date: December 2016

Title: Request to receive the Chilcot Inquiry in a different format (Adobe InDesign)

FOI request reference: F0047679

Response sent: December 2016

Outcome: Information not held

Request:

Dear National Archives,

The website WhatDoTheyKnow.com advises that FOI requests for The Stationery Office are submitted to this address at the National Archives.

I am advised by the Cabinet Office that The Stationery Office, as publisher of the The Chilcot Inquiry Report, managed the design and typesetting of that report.  See my correspondence here:

https://www.whatdotheyknow.com/request/chilcot_inquiry_report_in_ms_wor#incoming-867697

The published PDF files of the Chilcot Inquiry indicate that the report was typeset for print and PDF using Adobe InDesign.

REQUEST:  Please supply the final Adobe InDesign files that were used to generate the published version of the Chilcot Inquiry report.  The report was published in 12 printed volumes and a summary document, and in 58 separate PDFs, so I assume the InDesign files number either 12+1 or 58.  Either way, please send the final documents that were used to output the published Inquiry report text.

For the avoidance of doubt I am not seeking any earlier versions of the document(s).  Nor am I seeking the text supplied by the Inquiry team to the typesetters.  I am only seeking text that has been published by TSO already (under the Open Government Licence) but in a new file format.

Yours faithfully,

Response:

Thank you for your enquiry of 12th December 2016, in which you asked for the final Adobe InDesign files that were used to generate the published version of the Chilcot Inquiry report

Your request has been handled under the Freedom of Information (FOI) Act 2000. The FOI Act gives you the right to know whether we hold the information you want and to have it communicated to you, subject to any exemptions which may apply.

I can confirm that The National Archives does not hold this information.

The National Archives, through Her Majesty’s Stationery Office, is responsible for setting the production standards for Command and government sponsored House of Commons Papers which are laid before Parliament.

The National Archives has no direct involvement in the production of such papers.

Services for organisations to produce Command and House of Commons Papers, including the creation of different file formats such as PDFs and InDesign files, are provided through the cross-government Print Vendor Partner Contract. This contract is managed by the Crown Commercial Service and let to the Williams Lea Group, a commercial entity, of which The Stationery Office Ltd is a part.

Unfortunately Williams Lea is not subject to the Freedom of Information Act, 2000, and therefore does not process FOIA requests.

Further information concerning the National Archives’ role in connection with parliamentary papers can be accessed via the following link.

http://nationalarchives.gov.uk/information-management/producing-official-publications/parliamentary-papers-guidance/

If you are dissatisfied with the handling of your request or the decision which has been reached, you have the right to ask for an internal review. Internal review requests must be submitted within two months of the date of this response and should be addressed to:

Quality Manager
Quality & Excellence Department
The National Archives
Kew
Richmond
Surrey
TW9 4DU
complaints@nationalarchives.gov.uk

Please mark your complaint clearly. You have the right to ask the Information Commissioner (ICO) to investigate any aspect of your complaint. However, please note that the ICO is likely to expect internal complaints procedures to have been exhausted before beginning his investigation.

Yours sincerely,

FOI Assessor
Freedom of Information Centre
Transfer and Access Department
The National Archives

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