Information relating to the DCDC conference

FOI request reference: F0047399
Publication date: November 2016

Title: Information relating to the DCDC conference

FOI request reference: F0047399

Response sent: November 2016

Outcome: Successful

Request:

I therefore have to ask you to set out how The National Archives (TNA) has been supporting DCDC since 2012, in terms of personnel, marketing and any finance, either directly or through TNA’s Memorandum of Understanding with RLUK or through any other means.

Response:

Our Ref: F0047399

Thank you for your letter dated 27th October 2016 requesting information regarding any personnel, marketing or financial support we have supplied to the DCDC conference since 2012. As your letter contained an information request this was therefore handled under the terms of the Freedom of Information Act (2000). Please accept this response as a reply under the terms of this Act.

I should like to take this opportunity to confirm two points;

  1. The DCDC conference first ran in 2013; thereby as the conference was not held in 2012 we are unable to provide information for this year.
  2. In 2013 the DCDC conference was original entitled Enhancing Impact, Inspiring Excellence – EIIE; therefore please note that during this response the term ‘DCDC conference’ is an all-encompassing term covering all the years from 2013 to 2016.

If I may I shall address each of the three areas you are interested in turn:

Personnel

National Archive staff – personnel – do assist in the administration and organisation of the event as a part of their overall day-to-day responsibilities and are therefore indistinguishable from normal business as usual activities for these staff members.

Therefore it is not possible to supply a detailed breakdown of staff (personnel) support supplied by The National Archives to the DCDC conference for the years 2013-2016 as this information is not held.

Marketing

No specific marketing support was supplied to the DCDC conference from 2013-2015 aside from printed material from already available stock.

The 2016 conference was supported by a marketing budget and these figures are available. However, as you can see from the 2016 Finance Section, full 2016 accounts are not, as yet, available. Should you wish to receive the 2016 marketing costs separately then please feel free to contact me again. However in order to maintain consistency full 2016 financial figures, as stated in the Finance Section, should be available in January 2017.

Finance

Upon viewing available financial records I am able to supply the following information:

2013 TOTAL: £2000

2014 TOTAL: £0

2015 TOTAL: £5117.91

2016 Final accounts are, as yet, not available. It is estimated that final invoices should be processed by January 2017. Should you require this information then I would suggest contacting us again after this date in order to request this information.

In 2014 RLUK bore the full cost of the DCDC conference whilst The National Archives bore the full cost of a joint research piece. This joint research can be viewed at the following link:

http://www.nationalarchives.gov.uk/archives-sector/case-studies-and-research-reports/research-reports/

Additional to the above formal direct costs The National Archives would also, naturally, incur operational costs associated with the conference; for example, (and as mentioned) staff time, stationary, IT and other infrastructure costs, however these costs are not recorded for the years 2013-2016 and this information is not held and cannot, therefore, be provided.

If you are dissatisfied with the handling of your request or the decision which has been reached, you have the right to ask for an internal review.  Internal review requests must be submitted within two months of the date of this response and should be addressed to:

Quality Manager
Public Services Development Unit
The National Archives
Kew
Richmond
Surrey
TW9 4DU

complaints@nationalarchives.gov.uk

Please mark your complaint clearly.  You have the right to ask the Information Commissioner (ICO) to investigate any aspect of your complaint.  However, please note that the ICO is likely to expect internal complaints procedures to have been exhausted before beginning his investigation.

I trust this information is of some use to you.