Facilities management

FOI request reference: F0042747
Publication date: August 2015

Request:

Please can you provide me with the organisation’s existing contracts relating to facilities management for each of the categories below:

Property and Building Services Maintenance
Cleaning and Janitorial Services
Security Services- From building and car park security to prisoner escorting services
Catering Services

For each of the contract above can you please provide me with the organisation’s primary/main contracts that are above £1,000.00.

  1. What is the type of contract please pick from one of the categories above? If the organisation has a fully managed contract please state.
  1. Who is the supplier for this contract? Please can you provide me with the contract information for each individual supplier?
  1. What is the annual average spend? Please can you provide me with the contract information for each individual supplier?
  1. What is the contract duration? Please also provide me with any extensions that maybe offered to the supplier.
  1. What is the contract expiry date? Please at least provide me with the month and year.
  1. When will this contract be reviewed? Please at least provide me with the month and year.
  1. Can you please provide me with the total number of sites the contract covers? An estimate will also be acceptable.
  1. What services are provided under this contract? A brief description will be acceptable
  1. Who is the main contact from within the organisation responsible for reviewing this contract? Can you please provide me with their full name, actual job title, contact number and direct email address?
  1. Notes: If the contract information provided is going to be expiring within the next 3 months it would be helpful to know if you’re going to renew or are planning to go to tender for a new contract for this particular service.

Outcome:

Partially successful

Response:

We are unable to provide you with information concerning security contracts. This is because all of our security services are provided in-house.

We are also unable to provide contract details for our cleaning services. This is because they are sub-contracted out by Bouygues, the organisation responsible for our building services maintenance. Information on our contract with them, and for our catering services, is provided in the attached spreadsheet as requested.

Attachments: http://www.nationalarchives.gov.uk/documents/f0042747-facilities-management.xls