Contracts/agreements relating to the supply of gas and electricity

FOI request reference: F0042127
Publication date: May 2015

Request:

I would like to submit a new freedom of information request.

  1. Contracts/Agreements relating to the supply of Gas which may include the following:

Natural Gas Supply

Gas Heating / Boiler Maintenance

Installation of Gas Central Heating Systems

  1. Contracts/Agreements relating to the supply of Electricity which may include the following:

Street Lighting

Electricity Supply (Half Hourly)

Electricity Supply (Non Half Hourly)

Corporate Electricity Supply

Contract Information- For each of the types of the contract that I am requesting please can you send me the following information. Please can you remember if there is more than one provider can you please split the contract information up for each individual provider?

  1. Unique Contract Key: Please can you provide me with a unique reference quote that relates to each contract.
  2. Current Provider: If there is more than one provider please split the contract information individually.
  3. Annual Average Spend: Please can you send me the average spends over the last three years. Approximate spend is also acceptable.
  4. Contract Duration: Duration of the contract/agreement and can you please include any extension periods that could be executed
  5. Contract Commence Date: The date the contract/agreement commenced
  6. Contract Expiry Date: The date the contract/agreement expired
  7. Contract Description: A brief description of the contract of what support/service in involved
  8. Responsible Officer: Who within the organisation is responsible for this contract. Please can you send me the full names, actual job title, internal contact number and the officers direct email address.

If there is more than one supplier please split each profile of the above data types for each supplier. E.g. separate spend, expiry date, responsible officer.

In some cases I have been told that some requests may take of the period of collating this information. If this is the case please can you only concentrate on part two of my request (Contracts/Agreements relating to the supply of Electricity).

Outcome:

Successful

Partially successful

Unsuccessful

No information held

Response:

Thank you for your enquiry of 4 May 2015 in which you requested information about contracts/agreements relating to the supply of gas and electricity at The National Archives.

Your request has been handled under the Freedom of Information Act 2000 (FOIA)

I can confirm that The National Archives holds information relevant to your request We are pleased to be able to provide this information to you below.

Unfortunately, we are unable to provide you with some of the information you have requested.

You asked for details of the individual within our organisation responsible for the above contracts; including their  full names, actual job title, internal contact number and direct email address. We are unable to provide you with this information because it would identify a junior member of staff and as such is exempt from release under section 40(2) of the FOIA. For further information about why this exemption has been applied, please see the explanatory Annex at the end of this letter.

All email addresses at The National Archives take the format:

‘forename.surname@nationalarchives.gsi.gov.uk’

If you wish to contact The National Archives, you may do so using the contact form available at the following address:

http://apps.nationalarchives.gov.uk/contact/

If you are dissatisfied with the handling of your request or the decision which has been reached, you have the right to ask for an internal review.  Internal review requests must be submitted within two months of the date of this response and should be addressed to:

Quality Manager

Public Services Development Unit

The National Archives

Kew

Richmond

Surrey

TW9 4DU

complaints@nationalarchives.gov.uk

Please mark your complaint clearly.  You have the right to ask the Information Commissioner (ICO) to investigate any aspect of your complaint.  However, please note that the ICO is likely to expect internal complaints procedures to have been exhausted before beginning his investigation.

Explanatory Annex

Exemptions applied

Section 40(2): Personal Information where the applicant is not the data subject

Section 40 exempts personal information about a ‘third party’ (someone other than the requester), if revealing it would breach the terms of the Data Protection Act (DPA) 1998. The DPA prevents personal information from release if it would be unfair or at odds with the reason why it was collected, or where the subject had officially served notice that releasing it would cause them damage or distress. Junior members of staff would have no expectation that information about their positions would be made available in the public domain; to do so would be unfair and contravene the first data protection principle of the DPA 1998.

At The National Archives we have applied the general principle that members of staff at Head of Department level and above are sufficiently senior for their names and/or job titles to already be in the public domain and are therefore not exempt from release, while publishing the names of junior members of staff would be considered an unfair use of personal data. As such, the names and positions of junior officials are withheld under section 40(2) of the FOIA.

More information about the publication of junior staff names

More general information about the section 40 exemption