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RECORDS OF THE LITTLEMORE ASYLUM


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Reference H1
Covering dates 1841 - 1948
Held by Oxfordshire Record Office
Extent 125 volumes, bundles and plans
Conditions of access H1/CV3/CO/2 is closed to public inspection until 2047
Archival history The earliest records in this collection are those which belonged to J M Davenport, the first Clerk to the Committee of Visitors. This were originally deposited in the Bodleian Library but were transferred to Oxfordshire Archives in 1968. (Acc.742). The remainder of the collection has its provenance in County Hall; many of the financial records were deposited by the office of the County Treasurer and the records of the Committee of Visitors were probably held in the office of the Clerk to the Council as he often doubled up as Clerk to the Committee of Visitors. These would have been transfered to the Record Office when the National Health Service took over the running of the asylum in 1948.
Creators Littlemore Asylum, 1846-1922; Oxford County and City Mental Asylum

Administrative history:
Littlemore Asylum opened in 1846 and was the first provision for pauper lunatics in the county. It was originally under the jurisdiction of the magistrates of the Oxfordshire Quarter Sessions and later of the County Council. The City of Oxford formed a Union with the County in December 1846 agreeing to pay a share of the cost of building and maintaining the asylum in return for a fixed number of beds for their own lunatics. Berkshire joined this Union in August 1847, bringing with it the boroughs of Abingdon and Windsor and Reading also joined in January 1848. These additions to the Union necessitated additions to the buildings themselves and two new wings were built in 1848. The Union however was dissolved in 1869 when Reading wholly withdrew and Berkshire partly withdrew as their own Berkshire Asylum opened in 1870. Abingdon withdrew from the new Union in 1890 and Windsor in 1897. The loss in partners though did not lessen the pressure for new beds; there were extensions in 1883 and 1901. During the First World War the Asylum was transformed from May 1918-Aug 1920 into the Ashurst War Hospital, and in the Second World War the military took over some of the wards. The asylum (called The Oxford County and City Mental Hospital from 1922) was transferred to the control of the National Health Service in 1948.
N.B. Where the term "Union" is used in this catalogue it refers to the Union of those participating counties and boroughs who shared the cost of maintaining the asylum and who sent their pauper lunatics to it.

Contents:
The records themselves can be split into 3 parts:
- The administrative records of the Committee of Visitors including minute books, reports and correspendence
- The financial records of the different accounts of the Asylum
- Various plans and specifications of building work in the Asylum
Other records concerning Littlemore Asylum are kept in the following repositories:
Town Hall:
Lists of lunatics 1847-1866
Death notices 1847-1853
Correspondence of the Town Clerk re joining the Union
Printed acts
Littlemore Hospital:
Admission and discharge records 1846-197
Clinical and patient records 1846-1986
Nursing records 1978-1985
Financial records 1930-1967
Administrative records 1882-1982
Pictorial records 1941
Linnell and Murphy, solicitors:
Correspondence and deeds re the purchase of land for the Asylum
Insurance policies
Title deeds



COMMITTEE OF VISITORS RECORDS  H1/CV1  [n.d.]


Related information: For other minutes see also H1/CV3/A and H1/CV3/X

Administrative history:
The Committee of Visitors (Committee of Visitors) was composed of Justices of the Peace, and after 1888, councillors from those bodies with a share in the Union. The sub-committees were nominated from the Committee of Visitors every year. Although it was the Committee of Visitors who had the theoretically greater authority, including the power to discharge patients, it was the Finance and Repairs Committee which grew to oversee the general decisions affecting the day to day running of the asylum. Both committees were served by the same clerk who kept the minute books and dealt with correspondence.

Committee of Visitors Minute Books  H1/CV1/A1  [n.d.]

Administrative history:
Minutes of the General Monthly Meetings usually held on the last Wednesday of every month at the asylum.

Contents:
Typical format includes:
List of those present and annual list of those on committee
Routine reports
Authorisation of payments on various accounts
List of discharges of named patients both permanent and probationary and which parish was chargeable for them
Discussion of topics often margin headed, including staff wages, conditions and major appointments and alterations/improvements to the asylum

Minute Book  H1/CV1/A1/1  Jan 1841-Dec 1848

Contents:
Indexed at front.
Also includes:
Discussion of plans of proposed asylum 1841-5.
Copy of contract between Committee of Visitors and Plowman and Luck, builders, for construction of asylum.
Proposed diet for patients April 1846.
Letter from H.C.Price, engineer re introduction of steam-powered heating.

Minute Book  H1/CV1/A1/2  Jan 1849-Dec 1857

Contents:
Also includes:
Minutes of special meeting to consider water supply July 1850.
Petition to Parliament re accommodation of criminal lunatics in asylum Jan 1852.
Transcript of answers of Building Committee to enquiries re water supply and proposed enlargements Jun 1853.
Minutes of special meeting to consider the above Aug 1853.

Minute Book  H1/CV1/A1/3  Jan 1858-Dec 1867

Contents:
Also includes:
Printed statement by committee to bodies in Union re problem of overcrowding March 1862.
Sub-committee report on using Faringdon Workhouse to house female inmates Nov 1862.
Statistical report on named patients over 50 years of age Dec 1862.
Report of discussion of special meeting of committee re providing accommodation for supernumerary patients Feb 1864
Printed report recommending extensions to asylum May 1864.
Printed memo detailing cost of extensions Oct 1864.
Printed statements re dissolution of Union Feb 1865-Feb 1866.

Minute Book  H1/CV1/A1/4  Apr 1889-Sep 1900

Contents:
Also includes:
Printed letter from Committee of Visitors to Oxon. County Council re water supply Jul 1898.
Printed letter from Committee of Visitors to Oxon. County Council re purchase of land for asylum enlargement Jul 1900.

Minute Book  H1/CV1/A1/5  Oct 1900-Apr 1913

Minute Book  H1/CV1/A1/6  May 1913-Feb 1931

Contents:
Indexed at front.
Also includes:
Minutes of Sub-Committee for War Hospital accommodation Feb 1918-Sep 1918.

Minute Book  H1/CV1/A1/7  Mar 1931-Jun 1948

Contents:
Indexed at front.
Also includes:
Reports of Commissioners of Board of Control re state of asylum Mar 1938, Oct 1943, Feb 1946.

Sub-Committees Minute Books  H1/CV1/A2  [n.d.]

Contents:
These books contain for the most part the minutes of the Finance, later called the Finance and Repair, Committee. Some also include Building Committee minutes and committees set up to deal with specific problems.
Typical format for the Finance/Finance and Repair Committee includes:
List of those present.
Detailed list of expenditure on the Maintenance and Capital Accounts.
Lists of salaries and wages for named officers and servants every quarter.
Details of suppliers and tenders.
Discussion of topics often margin headed regarding staff and improvements to asylum.

Finance Committee Minute Book  H1/CV1/A2/1  Feb 1847-Jun 1855

Contents:
Also includes:
Building Committee Minutes Aug 1847-Apr 1855
Minutes of Sub-Ct dealing with water supply May 1850, Jun 1850, Sep-Oct 1850, Aug-Sep 1853.
Report of Sub-Ct inquiring into posts of clerk and store-keeper May 1847.
Report of Sub-Ct to investigate charges of drunkeness against John Thomas Green, ward attendant Jun 1847
Report of Sub-Ct to oversee applications for post of House Steward and clerk Jun 1847.
Report of Sub-Ct to investigate whether there should be separate wards for idiots Apr 1852.

Finance and Repair Committee Minute Book  H1/CV1/A2/2  Jan 1864-Jan 1873

Contents:
Also includes:
Report of Sub-Ct to enquire into possible asylum enlargement Mar-May 1864.
Building Committe minutes Oct-Nov 1864.
Report of Sub-Ct to discuss buying Berks'. share in Union Jun 1865 and Aug 1865.
Report of Sub-Ct discussing supply of gas to asylum Sep 1868.
Report of Sub-Ct considering locks and keys in asylum May 1870.
Report of Sub-Ct considering provision of amusements for patients Feb 1871.
Report of Sub-Ct to enquire into Asylum Chapel Mar 1872.
Minutes of Sub-Ct enquiring into possible provision of infirmary Dec 1872 and Jan 1873.

Finance and Repair Committee Minute Book  H1/CV1/A2/3  Jan 1873-Jul 1883

Contents:
Also includes:
Report of Sub-Ct to discuss incidents of extra-mural infirmaries in various asylums Jan/Feb 1873.
Report of Sub-Ct to discuss water supply Sep 1873 and Jun 1880.
Report of Sub-Ct to discuss staff wage rises Jan/Mar 1874.
Report of Sub-Ct to consider buying Berks'. share in asylum Aug 1875.
Management Sub-Ct Minutes Aug-Oct 1879.
Report of Sub-Ct to consider new chapel and Superintendant's house Jan-Apr 1882 and Jul 1882.

Finance and Repair Committee Minute Book  H1/CV1/A2/4  Apr 1893-Nov 1901

Contents:
Also includes:
Report of Sub-Ct enquiring into duties of Clerk of Works May 1894.
Report of Sub-Ct to deal with destruction caused by fire May 1895.
Report of Sub-Ct to enquire into question of overcrowding and possible enlargement of asylum Nov 1898-Mar 1901.

Finance and Repair Committee Minute Book  H1/CV1/A2/5  Dec 1901-Mar 1909

Finance and Repair Committee Minute Book  H1/CV1/A2/6  Apr 1909-Jul 1919

Contents:
Also includes:
Report of Special Meeting to discuss release of staff for active service Oct 1915.

Finance and Repair Committee Minute Book  H1/CV1/A2/7  Jul 1919-Nov 1934

Contents:
Indexed at front.
Also includes:
Circular from Mental Hospitals Association re reduction in staff wages Dec 1931.
Transcript of letter (Sep 1930) suggesting sewage scheme from Howard Humphreys and Sons of London Mar 1933.

Finance and Repair Committee Minute Book  H1/CV1/A2/8  Dec 1934-Jan 1939

Contents:
Indexed at front.
Also includes:
Letter from Board of Control re adoption of Mental Hospitals as hospitals for casualties in National Emergency Dec 1938.
Report of Sub-Ct to consider applications for increase in salaries Jan 1938.
Memo by clerk of Committee of Visitors re application of Factories Act 1937 to Mental Hospitals Jan 1938.
Report of Commissioners of Board of Control re state of asylum Mar 1938.
1934 copy of General Rules and Regulations.

Finance and Repair Committee Minute Book  H1/CV1/A2/9  Dec 1945-Jun 1948

Contents:
Also includes:
Authorisation of discharge for named patients.
Extract from parliamentary debate re nurses in Mental Hospitals Nov 1945.
Report of Sub-Ct to consider wages and conditions of administrative and clerical staff Dec 1945.
Minutes of Special Meeting re handing back of Ashurst Military Hospital Jan 1946.
Circular from Ministry of Health re nurses' pay Dec 1946.
Draft constitution of Staff Advisory Joint Committee Jan 1947,
Reports of above committee Jun 1947-Jan 1948.
Report of meeting between representatives of Committee of Visitors and officials of COHSE May 1948.

Rough Minute Books  H1/CV1/A3  [n.d.]

Contents:
These books contain the rough minutes of both General Monthly Meeting and the Finance and Repair Committee, presumably written by the clerk to the Committee of Visitors at the meetings before being written up in their own official minute books. They contain the same information as the official minute books.

Rough Minute Books  H1/CV1/A3/1  Feb 1851-Aug 1853

Rough Minute Books  H1/CV1/A3/2  Sep 1853-Mar 1857

Rough Minute Books  H1/CV1/A3/3  Apr 1904-Jan 1915

Rough Minute Book  H1/CV1/A3/4  Feb 1915-Jun 1932

Committee of Visitors Letter Book  H1/CV1/LB  [n.d.]

Letter Book of the clerk to the Committee of Visitors (J.M. Davenport)  H1/CV1/LB/1  May 1862-Feb 1874

Contents:
Also includes:
Newspaper clipping reporting Berks. Trinity Quarter Sessions of 1866 re setting up their own asylum.

Committee of Visitors Reports  H1/CV1/R  [n.d.]


Related information: For other reports see H1/CV3/R/1-17.

Contents:
These reports were printed in books and include the annual report of the Committee of Visitors and the chaplain of the asylum. From 1848 they also contain the receipts and payments on the various accounts of the asylum and the superintendent's report with attached statistics detailing the variety and duration of mental illnesses among the patients.

Printed annual reports  H1/CV1/R/1  1847-1861

Printed annual reports  H1/CV1/R/2  1862-1866

Printed annual reports  H1/CV1/R/3  1867-1875

Printed annual reports  H1/CV1/R/4  1876-1883

Printed annual reports  H1/CV1/R/5  1884-1890

Printed annual reports  H1/CV1/R/6  1891-1898

Printed annual reports  H1/CV1/R/7  1899-1909

Printed annual reports  H1/CV1/R/8  1910-1917

Miscellaneous records of the Committee of Visitors  H1/CV1/X  [n.d.]

Printed book of articles of agreements between the bodies in the Union  H1/CV1/X/2  1868-1900

Contents:
Inset: Written notes on the value of each party in the Union

Orders of the Committee of Visitors as they are relevant to the staff and day to day running of the asylum.  H1/CV1/X/2  Apr 1849-Dec 1851

Administrative history:
The book probably belonged to the Medical Superintendent.

COMMITTEE OF VISITORS RECORDS CONCERNING EARLY 20TH CENTURY ENLARGEMENTS  H1/CV2  [n.d.]

Archival history:
These records were found in a box in County Hall.

Arrangement: The original bundle organisation has been maintained, but bundles have been categorised according to the type of record they contain. The abbreviation 'CO' is used here to denote a group of combined records, where a bundle contains a combination of different material but all relating to the same subject.


Correspondence  H1/CV2/C  [n.d.]

Correspondence of T.M. Davenport (clerk to the Committee of Visitors)  H1/CV2/C/1  Feb 1900-May 1901

1 item

All letters attached

Contents:
With:
Lunacy Commissioners
Mr R. Bacon (town clerk of City of Oxford)
H.J. Tollit (architect)
Concerning the proposed enlargements to the asylum and seeking the approval of the Lunacy Commissioners and the Secretary of State for the plans for enlargement.

Correspondence of T.M. Davenport  H1/CV2/C/2  May-Jul 1900

1 item

Contents:
With:
R. Bacon
A. Vernon (surveyor)
Great Western Railway
Concerning the purchase of land at Littlemore.

Correspondence of T.M. Davenport  H1/CV2/C/3  Jun 1897-Sep 1901

1 item

Contents:
With Hussey and Ingpen, Lawyers concerning the purchase of land at Littlemore belonging to Hill's trustees.

Financial Records  H1/CV2/F  [n.d.]

Bills paid on Building Account  H1/CV2/F/1  Apr 1901-Jan 1902

10 items

Contents:
Including:
Messrs Vernon and Son, surveyors
Mr T.M. Davenport
Tradesmen's Accounts
Purchase of land from Hill's trustees

Bills paid on Building Account  H1/CV2/F/2  Apr 1902-Mar 1903

19 items

Contents:
Including:
Messrs Eagles and Son for fencing
Benfield and Loxley, builders
Mr Lockerbie, clerk of works

Bills paid on Building Account  H1/CV2/F/3  Apr 1903-Mar 1904

26 items

Contents:
Including:
Price, Lea & Co
Benfield & Loxley, builders
Mr Lockerbie, clerk of works

Bills paid on Building Account  H1/CV2/F/4  Apr 1904-Mar 1905

1 item

Contents:
Including:
Elliston & Cavell, drapers
Mr Lockerbie, clerk of works
Mr A. Lee, architect

Bills paid on Building Account  H1/CV2/F/5  Apr 1905-Mar 1906

23 items

Contents:
Including:
Elliston & Cavell, drapers
Mr Lockerbie, clerk of works
Mr A. Lee, architect

T.M.Davenport's notes and final draft of Building Account  H1/CV2/F/6  Sep 1905

1 item

Building Account bank book with Barclays Bank, Oxford branch.  H1/CV2/F/7  Sep 1901-Mar 1906

Contents:
Inserts:
Two debit slips from same account Oct,Dec 1901

Combined Records  H1/CV2/CO  [n.d.]

Combined Records  H1/CV2/CO/1  1876-1900

23 items

Contents:
Printed reports and statements re dissolution of Union and formation of new one. 1876,1890,1897
Printed report on overcrowding Jan 1899
Printed letter from County Council Association re keeping lunatics in workhouses Mar 1900
Correspondence and notes on enlargements 1900

Combined Records  H1/CV2/CO/2  c1900-1901

17 items

Contents:
Draft conveyance of Mr Stowe's land Sep 1901
Abstract of title to above land n.d.
Schedule of deeds of above land 1901
Annotated plan of above land n.d.
T.M.Davenport's notes and correspondence with Walsh, solicitors and Lunacy Commissioners re purchase of above land 1900-1901
Printed request to Local Authorities to provide for purchase of above land, annotated. Apr 1901

Combined Records  H1/CV2/CO/3  1900-1901

9 items

Contents:
Draft contract between Husseys and Committee of Visitors re purchase of land 1900
Draft conveyance of land belonging to Rev. and Arthur Hussey 1901
Abstract of title to above land 1901
Notes on requisitions of title on above land 1901

Combined Records  H1/CV2/CO/4  1899-1905

51 items

Contents:
Architect's reports 1899-1905
Correspondence of T.M.Davenport with:
Lunacy commisioners
County Surveyors
Local Government Board concerning alterations and enlargements Dec 1901-May 1905
Draft contract with Benfield and Loxley, builders 1902
Architect's variation orders and memos Apr 1902-May 1905
Account of additional costs above original estimates Sep 1905

Combined Records  H1/CV2/CO/5  1902-1905

9 items

Contents:
T.M.Davenport's drafts for printed notices re builders accounts 1902
T.M.Davenport's correspondence re builder's bill 1905
Plan and estimate of proposed oak fence 1905

Combined Records  H1/CV2/CO/6  1902-1906

5 items

Contents:
Account of architect's fees Mar 1902
Correspondence with son of Mr Tollit, architect re amount due to his father Nov 1905-Mar 1906

Contracts and Tenders  H1/CV2/Y  [n.d.]

Contracts and Tenders  H1/CV2/Y/1  1902-1903

12 items

Contents:
Tender details from various builders firms giving estimated costs for proposed enlargements 1902
Contract for gas apparatus from Messrs Timmis, engineers of Stourbridge 1903

Contracts  H1/CV2/Y/2  1902-1904

5 items

Contents:
With:
Barford & Perkins, engineers 1902
Benfield & Loxley, builders, for new piggeries.
Includes plans. 1902
Messrs Price, Lea & Co, engineers 1902
Edmundson's Electrical Engineers 1903
Benfield & Loxley, builders for new lodge.
Includes plans 1904

Printed Material  H1/CV2/P  [n.d.]

Request to Local Authorities to sanction and provide finance for enlargements to the asylum  H1/CV2/P/1  18 Apr 1900

Agreement between the County Council and City Council members of the Committee of Visitors to share costs of enlargements  H1/CV2/P/2  18 Apr 1900

Notice and agenda of meeting of Finance Committee  H1/CV2/P/3  11 Sep 1905

Memorandum to Committee of Visitors detailing extra sums due to builders  H1/CV2/P/4  20 Sep 1905

Report of Committee of Visitors stating the conclusion of the enlargements and explaining the additional expenses incurred  H1/CV2/P/5  20 Sep 1905

Abstract of Building Account  H1/CV2/P/6  20 Sep 1905

Miscellaneous Records  H1/CV2/X  [n.d.]

Miscellaneous Records  H1/CV2/X/1  1900

4 items

Contents:
Draft letters of T.M.Davenport re Stowe's land and Hill's land Jul-Aug 1900
Draft notice of meeting of sub-committee Aug 1900
Draft notes of T.M.Davenport re cost of enlargements

Miscellaneous Records  H1/CV2/X/2  c1900-1932

18 items

Contents:
Printed report of sub-committee of Committee of Visitors re a report of the Lunacy Commissioners recommending enlargement Mar 1899
Local authorities consent to enlargements 1900
Printed report of above committee resolving to enlarge asylum. Annotated. Mar 1900
Request to local authorities to approve contract for purchase of additional land for asylum Oct 1900
Consent of local authorities to purchase of land from Hill's Trustees Nov 1900
Tender from Benfield and Loxley for enlargements Feb 1902
Contract of the above with T.M.Davenport for building enlargements Apr 1902
Paid bill from Alden and Co. for stationary 1905
Agreement with J. Kirby, builder to build verandah 1932
Notes by T.M.Davenport on additional cost of extensions n.d.

RECORDS OF THE CLERK TO THE COMMITTEE OF VISITORS  H1/CV3  [n.d.]

Administrative history:
These records were found in two large boxes in County Hall and cover the years of the Second World War and the handover of authority to the National Health Service. All the material in this category derives from the office of F G Scott, Clerk to the Committee of Visitors

Minutes  H1/CV3/A  [n.d.]


Related information: For other minutes see also H1/CV1/A and H1/CV3/X

Bundle of typewritten minutes of Finance and Repairs Committee  H1/CV3/A/1  Jan 1943 - Nov 1945

Minutes of Staff Advisory Joint Committee  H1/CV3/A/2  May 1947 - April 1948

Correspondence  H1/CV3/C  [n.d.]

General correspondence file of Clerk to Committee of Visitors  H1/CV3/C/1  1908 - 1942

Contents:
With:
R W Armstrong, Medical Superintendent at Littlemore Mental Hospital.
H Plowman, Oxford City Town Clerk
W S T Ralls, Clerk and Steward of Littlemore Mental Hospital
Arbor Trading Co. Oxford
Mental Hospital and Institutional Workers Union
Board of Control
Mental Hospitals Association
Ministry of Health
Jul 1939 - Mar 1941
Also Includes:
Notices of admission and discharge of temporary patients Jul 1939 - Mar 1941
Loose in back of file:
Fawn folder containing notice of admission, discharge and death of temporary patients. Jan-Sep 1947
Correspondence re resignation of J C Penton as 1st assistant medical officer Nov-Dec 1946
Correspondence re disciplinary offence of Deputy Sister Gordon Mar 1947
Folder containing details of Agnes Martha Walter bequest Oct 1936 - Feb 1938
Correspondence re Birmingham City mental hospitals contract patients Jun 1941 - Feb 1942
Correspondence re audit of Hospital accounts Jun - Jul 1942
Miscellaneous Printed material from Committee of Visitors, Ministry of Health and Mental Hospitals Association. 1908 - 1942
Schedule of condition of portion of hospital requisitioned by military March 1941
Notice of admission and discharge of temporary patients Mar 1938 - Jul 1939 and Mar 1941 - Apr 1941
Minutes of Committee of Visitors meeting August 1939 and agendas and notices of meetings Sep 1939 - Feb 1940 and rough minutes of undated meeting.

General correspondence file as above  H1/CV3/C/2  1941 - 1943

Contents:
Correspondents also include:
London County Council Health Department
Central Medical War Committee
Barclays Bank Apr 1941 - Dec 1942
Also includes:
Notices of admission and discharge of temporary patients Apr 1941 - Dec 1942
Folder containing information re death of Frank Gordon Travers 1943

General correspondence file as H1/CV3/C/1  H1/CV3/C/3  Jan 1943 - Jan 1945

General correspondence file of Clerk to the Committee of Visitors  H1/CV3/C/4  1945 - 1946

Contents:
With:
H Plowman
R W Armstrong
W S T Ralls
Board of Control
Mr Wiltshire, Town Clerk to Birmingham City Council
Mental Health Association
Ministry of Health Jan 1945 - Mar 1946
Also includes:
Notices of admission, discharge and death of temporary patients Jan 1945 - Mar 1946
Reports of Mental Deficiency Committee of Mental Hospitals Association 1945 - 1946

General correspondence file as above  H1/CV3/C/5  1945 - 1947

Contents:
Mar 1946 - Nov 1947
Also includes:
Printed annual report of Board of Control 1945

General correspondence file of Clerk to the Committee of Visitors  H1/CV3/C/6  1947 - 1948

Contents:
With:
Board of Control
Rev. Latham, Chaplain to the asylum
R W Armstrong
W S T Ralls
Barclays Bank
C.O.H.S.E (Confederation of Health Service Employees) Nov 1947 - Aug 1948
Also includes:
Notices of admission, discharge and death of temporary patients Nov 1947 - Aug 1948
Minutes of Committee of Visitors meeting Nov 1947

Correspondence file of Clerk to the C of  H1/CV3/C/7  Dec 1946 - Jul 1948

Contents:
With
G Watts, Sec. Oxford Regional Hospital Board
R W Armstrong
Ministry of Health
Board of Control
Bullingdon R.D.C.
H Plowman
Re housing for staff

Correspondence file of Clerk to the Committee of Visitors  H1/CV3/C/8  Feb 1947 - Feb 1948

Contents:
With
H Plowman
J H Morrell, Chairman of Committee of Visitors
F M Walker, treasurer to the City Council
Re the increase of the maintenance rate for patients at the asylum

Correspondence file of Clerk to the Committee of Visitors  H1/CV3/C/9  Dec 1947 - Jan 1948

Contents:
With
R W Armstrong
F Minshull, town clerk to Birmingham City Council
Re accomodating patients from Birmingham in Littlemore

Combined Records  H1/CV3/CO  [n.d.]

Records re Staff Advisory Joint Committee  H1/CV3/CO/1  Jul 1946 - Apr 1948

Contents:
Including constitution, agendas and correspondence

Records re death of a patient  H1/CV3/CO/2  Nov 1946 - Apr 1947

Conditions of access: Closed until 2047

Contents:
Including newspaper cuttings, police and medical reports and correspondence

Printed Reports  H1/CV3/R  [n.d.]


Related information: For other reports see H1/CV1/R/1-8

Printed annual report of the Asylum  H1/CV3/R/1  1917-1918

Printed annual report of the Asylum  H1/CV3/R/2  1922-1923

Printed annual report of the Asylum  H1/CV3/R/3  1923-1924

Printed annual report of the Asylum  H1/CV3/R/4  1926-1927

Printed annual report of the Asylum  H1/CV3/R/5  1931-1932

Printed annual report of the Asylum  H1/CV3/R/6  1932-1933

Printed annual report of the Asylum  H1/CV3/R/7  1933-1934

Printed annual report of the Asylum  H1/CV3/R/8  1936-1937

Printed annual report of the Asylum  H1/CV3/R/9  1937-1938

Printed annual report of the Asylum  H1/CV3/R/10  1939-1940

Printed annual report of the Asylum  H1/CV3/R/11  1940-1941

Printed annual report of the Asylum  H1/CV3/R/12  1941-1942

Printed annual report of the Asylum  H1/CV3/R/13  1942-1943

Printed annual report of the Asylum  H1/CV3/R/14  1944-1945

Printed annual report of the Asylum  H1/CV3/R/15  1945-1946

Printed annual report of the Asylum  H1/CV3/R/16  1946-1947

Printed annual report of the Asylum  H1/CV3/R/17  1947-1948

Plans  H1/CV3/Y  [n.d.]

Block plan of staff cottages on Heyford Hill Lane  H1/CV3/Y/1  Jan 1927

Contents:
Drawn up by Gilbert T Gardner
Scale: 32 feet to 1 inch

Tracing from O S map showing asylum, Littlemore, Sandford on Thames and G W R railway line  H1/CV3/Y/2  1927

Contents:
Drawn up by Gilbert T Gardner
Scale: 1:2500

Extract from O S map of asylum and Littlemore showing proposed route of A423  H1/CV3/Y/3  Apr 1946

Contents:
Drawn up by G T Bennett, County Surveyor
Scale: 1:2500

Miscellaneous Records  H1/CV3/X  [n.d.]

Miscellaneous printed and typed material  H1/CV3/X/1  1942 - 1943

Contents:
Including
Report of parliamentary sub-committee on the National Health Service 1942
List of discharges Aug 1943
Annual report of Mental Hospitals Association 1943

Miscellaneous printed and typed material  H1/CV3/X/2  1939 - 1947

Contents:
Including
Various minutes of Committee of Visitors and Finance and Repairs committees, some annotated Oct 1946 - Feb 1947
Reports and circulars from Mental Hospitals Association and Ministry of Health 1945 - 1946
List of discharges Oct and Nov 1946
Also
Clerk's rough minute book of meetings of the Committee of Visitors and the Finance and Repairs Committee Mar 1939 - Apr 1946

Miscellaneous printed and typed material  H1/CV3/X/3  1941 - 1948

Contents:
Including
Reports and circulars from Mental Hospitals Association and Ministry of Health 1941 - 1947
Records re Staff Advisory Joint Committe 1948
Various minutes of Committee of Visitors and Finance and Repairs committees May - June 1948

Miscellaneous material found loose in box  H1/CV3/X/4  1941 - 1948

Contents:
Including
Correspondence of Clerk to Committee of Visitors re occupation of 13 Heyford Hill Lane Jul - Oct 1941
Correspondence of Clerk to Committee of Visitors re accomodation of patients from Birmingham Jan - Feb 1948
Correspondence of Clerk to Committee of Visitors re wages of stokers Nov 1947 - May 1948
Correspondence of Clerk to Committee of Visitors re appointment of Hospital Management Committee Mar - May 1948
Correspondence of Clerk to Committee of Visitors re mental health services in Oxford Sep - Oct 1947
Draft copies and typed reports of sub-committees and Committee of Visitors 1948
Circular from Ministry of Health re transfer of power from Board of Control to Ministry of Health June 1947
Printed copy of act of 1828 to provide for care and maintenance of pauper lunatics

FINANCIAL RECORDS  H1/F  [n.d.]

Maintenance Account  H1/F1  [n.d.]

Contents:
This account provided for the day to day running of the asylum: the debits were payments for provisions, fuel, medicines, staff wages and clothes; the credits were originally payments from Poor Law Unions and parish overseers and after local government re-organisation, from Oxford County Council and City Council.

Maintenance Account Ledger  H1/F1/1  1846-1868

Maintenance Account Ledger  H1/F1/2  May 1868-Dec 1887

Maintenance Account Ledger  H1/F1/3  Aug 1942-Mar 1945

Maintenance Account Ledger  H1/F1/4  Mar 1945-Mar 1947

Maintenance Account Ledger  H1/F1/5  Mar 1947-Jul 1948

Repairs Account  H1/F2  [n.d.]

Contents:
The debit account paid for running repairs, alterations and enlargements to the asylum; provided for raw materials and workmen's wages; and paid for patients lodged in other asylums. The credit account received the quotas due from the parties in the Union. Both books overlap on a number of years as H1/F2/1 was kept by the treasurer of the asylum whereas H1/F2/2 was kept by the clerk to the Committee of Visitors.

Repairs Account Ledger  H1/F2/1  May 1856-Dec 1888

Contents:
Also includes:
Account of sum borrowed on Repairs Account to provide gasometer. Dec 1868-Sep 1883

Repairs Account Ledger  H1/F2/2  May 1856-Mar 1893

Contents:
Also includes:
Estimates of yearly expenditure and quotas payable by bodies in union. 1893-1911
Account of purchase of land and cost of enlargements Apr 1901-Mar 1902
Items for expense of building chapel and superintendent's house Oct 1882-Nov 1883
Account of sum borrowed for building the above Dec 1883-Dec 1883
Account of sum borrowed to provide gasometer Jan 1869-Jan 1879
Account of sum borrowed to purchase additional land for asylum Mar 1874-Sep 1884

Capital and Loans Account  H1/F3  [n.d.]

Contents:
These are the accounts of the sums of money borrowed to build the asylum and to buy out the shares of the other bodies in the Union, and to pay for improvements to the asylum.

Asylum Treasurer's Accounts of Capital Fund  H1/F3/1  Dec 1842-Jun 1855

Administrative history:
Treasurers: Mr Robert Morrell 1842-1850; Mr Gordon Dayman 1850 onwards

Contents:
Audited.
Includes:
Receipts from county treasurers of bodies in the Union and amounts borrowed from individuals on mortgage of county rates.
Payments of building expenses and interest on mortgages.

Asylum Treasurer's Accounts of Capital Fund  H1/F3/2  Jun 1855-Jun 1888

Administrative history:
Treasurers: Mr Robert Morrell 1842-1850; Mr Gordon Dayman 1850 onwards

Contents:
Audited.
Includes:
Receipts from county treasurers of bodies in the Union and amounts borrowed from individuals on mortgage of county rates.
Payments of building expenses and interest on mortgages.

Clerk of the Peace's Account of the Capital Fund  H1/F3/3  1843-1888

Contents:
Indexed at front.
Includes:
Account of loan made on mortgage of county rates Feb 1843-Jul 1887
Account of expenses incurred in building asylum Dec 1842-Oct 1858
Abstract of the mortgages Feb 1843-Dec 1881
Accounts with individuals and businesses for building and furnishing the asylum 1844-1857
Account of annual instalments payable by several bodies in the Union Aug 1847-Aug 1887
Inserts:
Printed statement showing sums received from bodies in Union towards repayment of capital account and sums still outstanding Feb 1864
Correspondence between T.M.Davenport, clerk to the Committee of Visitors, Gordon Dayman, treasurer, and Bromley Challener re a discrepancy in the accounts of Mr Dayman and Mr Davenport Dec 1887-Jun 1888

Account of Loan of £17,640 to buy out part share of Berks. and all of Reading's share in the asylum  H1/F3/4  Dec 1868-Jan 1899

Contents:
Includes:
Receipts and payments on loan
Abstracts of mortgages
Account of interest on sum borrowed

Account of Loan to buy out remaining share of Berks. in the asylum  H1/F3/5  Jun 1879-Dec 1905

Contents:
Includes:
Receipts and payments on loan
Abstracts of mortgages
Account of interest on sum borrowed

Account of Loan of £3,070 to buy out Abingdon's share in the asylum  H1/F3/6  Aug 1890-Sep 1907

Contents:
Includes:
Receipts and payments on loan
Abstracts of mortgages
Account of interest on sum borrowed

Account of Loan of £2,181 to buy out Windsor's share in the asylum  H1/F3/7  Mar 1898-Mar 1908

Contents:
Includes:
Receipts and payments on loan
Abstracts of mortgages
Account of interest on sum borrowed

Account of Loan of £4,990 to pay for enlargements and improvements to asylum  H1/F3/8  Dec 1883-Dec 1907

Contents:
Includes:
Receipts and payments on loan
Abstracts of mortgages
Account of interest on sum borrowed
Also includes:
- Details of enlargement expenses
- Proportions payable by bodies in the Union

Account of Loan for Enlargement  H1/F3/9  Oct 1901-Sep 1907

Contents:
Includes:
Receipts and payments on loan
Abstracts of mortgages
Account of interest on sum borrowed
Also includes:
- Details of enlargement expenses

Income Accounts  H1/F4  [n.d.]

Account of each Poor Law Union arranged in alphabetical order.  H1/F4/1  Dec 1846-Mar 1849

Contents:
Indexed at front.
Includes the amount paid quarterly for upkeep of paupers from their respective Poor Law Union.

Calculations of the annual quotas of principle and interest to be paid by each body in Union.  H1/F4/2  Aug 1847-Aug 1887

Contents:
Calculated using the population of each body as given in the census returns.

Miscellaneous Financial Records  H1/F5  [n.d.]

Joint Board Ledger  H1/F5/1  Apr 1943-Jul 1948

Contents:
Indexed at front.
Gives details of each financial year's expenditure and income on every account.
Insert: - Financial statement as at 3 Jul 1948

Building Account Cheque Book with stubs  H1/F5/2  Nov 1902-Jul 1905

PLANS AND SPECIFICATIONS  H1/Y  [n.d.]

Book of plans of proposed new chapel, superintendent's house, chaplain's house and corridor  H1/Y/1  1882-1884

Contents:
Architect: H J Tollit 1882
Inset
2 books of drawings on brown tracing paper of plans of the new chapel and corrider
2 plans of seating in the chapel
Plan of tiling in the new chapel
Specifications of the new chapel and corrider All 1882
Plan of drainage for the additions 1883-4

Schedule of accomodation giving ward number, height and area, bed space and type of patient  H1/Y/2  1936

Contents:
Drawn up by Gilbert T Gardner

Ground floor plan of whole asylum  H1/Y/3  1936

Contents:
Architect: Gilbert T Gardner
Scale: 24 feet to 1 inch

Ground floor plan of asylum showing staff accomodation  H1/Y/4  1936

Contents:
Architect: Gilbert T Gardner
Scale: 24 feet to 1 inch

First floor plan of asylum  H1/Y/5  1936

Contents:
Architect: Gilbert T Gardner
Scale: 24 feet to 1 inch

Second floor plan showing wards A5 and B5 and administrative quarters  H1/Y/6  1936

Contents:
Architect: Gilbert T Gardner
Scale: 24 feet to 1 inch

Plan of asylum and staff accomodation on Heyford Hill Lane showing drainage systems  H1/Y/7  1936

Contents:
Architect: Gilbert T Gardner
Scale: 40 feet to 1 inch

Contracts book  H1/Y/8  1846 - 1852

Contents:
Specifying building and fitting out of asylum and subsequent enlargements and alterations

Architects order book  H1/Y/9  1852-1855

Contents:
Containing decisions made at Building Committee meetings which pertain to building work Apr 1852 - Oct 1852
As above in rough in back of book Nov 1854 - Jan 1855

Printed specifications of additions and alterations  H1/Y/10  n.d. (c1880)

Contents:
Architect: H J Tollit

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